Payroll Clerk /Specialist

Independence School District; Independence (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Independence School District is seeking a Payroll Clerk to provide skillful and productive operation of the district office in support of payroll and benefits. The role covers office management tasks, data entry for employee information, and coordinating payroll processes across departments within the district.

Ideal candidates will have a high school diploma or equivalent with payroll coursework, strong Microsoft Office skills, and excellent communication abilities to maintain efficient

Qualifications

• High school diploma or equivalent, with additional preparation and/or college coursework related to payroll and benefits.
• Advanced computer skills and/or experience, particularly Microsoft Office products.
• Typing/keyboarding and ten-key by touch skills.
• Working knowledge of standard office machines.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Responsibilities

• Performs various office management tasks.
• Operates computers, copiers, ten-key adding machines, office machinery, and equipment with a high degree of skill.
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service.
• Responds in a timely manner to informational requests.
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures.
• Demonstrates good safety practices and adheres to all District rules, regulations and policies.
• Performs other duties as assigned in order to carry out functions of the office.
• Prepares accurate financial records.
• Enters and maintains employee information into the employee database system.
• Documents and shares payroll information needed for cash flow purposes.
• Assists in coordinating payroll processes between departments throughout the District.
• Processes payroll including regular pay, exception pay, and timecard pay.
• Prints payroll checks.
• Processes direct deposit.
• Maintains calendar of payroll periods and required payroll reporting.
• Serves as the primary contact for timekeeping software regarding payroll processes.
• Trains and assists secretaries and other District personnel regarding payroll procedures and timecard completion.
• Monitors compliance with Board of Education policy and administrative procedures regarding payroll.
• Performs other responsibilities as necessary to carry out the functions of the office.

Skills

Microsoft Office

Communication

Interpersonal skills

Typing by touch

Office equipment knowledge

Detail-oriented

Problem solving

Education

High school diploma or equivalent

Payroll/Benefits coursework

Tools

Payroll software

Data management systems

Timekeeping software

Job description

• High school diploma or equivalent, with additional preparation and/or college coursework related to payroll and benefits.
• Advanced computer skills and/or experience, particularly Microsoft Office products.
• Typing/keyboarding and ten-key by touch skills.
• Working knowledge of standard office machines.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Minimum Qualifications

• High school diploma or equivalent, with additional preparation and/or college coursework related to payroll and benefits.
• Advanced computer skills and/or experience, particularly Microsoft Office products.
• Typing/keyboarding and ten-key by touch skills.
• Working knowledge of standard office machines.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Preferred Qualifications

• Experience as a receptionist or secretary.
• Experience in payroll and benefits.
• Knowledge of data management systems and processes.
• Strong written and verbal communication skills.
• Knowledge of federal and state regulations.
• Decision-making, problem-solving, and analytical skills.
• Ability to document work in progress.
• Detail-oriented.

Fair Labor Standards Act Status: Non-Exempt

Reports To

Reports To:
Director of Benefits/Business Services
Assistant Director of Benefits/Business Services
Business Office Supervisor

Job Goal

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities For District Office Personnel

• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery, and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  • Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  • Deals courteously with visitors, parents, students, and staff
  • Cooperative, flexible, and shows good judgement/discretion in interpersonal interactions
  • Represents self, school, and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities For Payroll Clerk

The following responsibilities may be included for this position:

• Prepares accurate financial records
• Enters and maintains employee information into the employee database system
• Documents and shares payroll information needed for cash flow purposes
• Assists in coordinating payroll processes between departments throughout the District
• Processes payroll including regular pay, exception pay, and timecard pay
• Prints payroll checks
• Processes direct deposit
• Maintains calendar of payroll periods and required payroll reporting
• Serves as the primary contact for timekeeping software regarding payroll processes
• Trains and assists secretaries and other District personnel regarding payroll procedures and timecard completion
• Monitors compliance with Board of Education policy and administrative procedures regarding payroll
• Performs other responsibilities as necessary to carry out the functions of the office

Terms Of Employment

Payroll Clerk will be employed for twelve-month positions. The salary and work year will be established annually by the Board of Education.

Evaluation

Performance of this job will be evaluated by the immediate supervisor using the Independence School District Performance-Based Evaluation Office Personnel.