Clerical Associate

City of New York; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of New York seeks a Clerical Associate to support RRM Administration with payroll, budgeting and benefit matters, and to coordinate with Personnel. Daily tasks include reviewing documents, data entry into the Data Assignment Database, and processing receiving reports for Accounts Payable and Fiscal Officers.

Responsibilities also cover maintaining office calendars, distributing information, ordering supplies, and assisting with special projects.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
• Experience with payroll, timekeeping or benefits processes is a plus.

Responsibilities

• Responsible for assignments from RRM Administration, assist with payroll, budgeting, and benefit matters.
• Coordinate assignments with RRM Administration and Personnel; review and forward forms; maintain office calendar and forms library.
• Perform data entry to Daily and Monthly Production Sheets using the Data Assignment Database; process receiving reports for Accounts Payable and Fiscal Officers.
• Input and instruct new employees on ESS for personal information; schedule trainings; inform supervisor of unusual or sensitive situations.
• Assist with distribution of information, maintenance of bulletin boards, and incidental/special projects; manage supplies and safety notices.

Skills

Typing speed 100 wpm

Education

High school diploma or equivalent

Job description

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITILE OF CLERICAL ASSOCIATE, OR BE ON THE CIVIL SERVICE LIST FOR CLERICAL ASSOCIATE.*** Responsible for assignments that are associated with requests from RRM Administration, assist with payroll, budgeting, and benefit matters; coordinate assignments with RRM Administration and Personnel. Review, copy, forward worker's compensation forms, leave requests, address change, incident request, accident reports, transfer requests, ID renewal. Perform accurate and timely data entry to the Daily and Monthly Production Sheets/Report using the Data Assignment Database. Receive and make sure the Chemical Sheets/Report forms have accurate information. Collect and review for various documents for completeness. Maintain office calendar, and library of administrative forms and books. Prepare absence control reports (absence and tardiness). Liaison with Payroll & Timekeeping. Input and instruct new employees on how to use hand scanner and web clock. Provide computer assistance for field employees using ESS for personal information, profile adjustments, and electronic submissions. Upon notice from Training Coordinator, schedule supervisory and field staff for trainings; forward reminders to the appropriate staff. Inform Area Supervisor of any unusual or sensitive situation(s) requiring their attention. Prepare receiving reports for deliveries and forward simultaneously to Accounts Payable and RRM Fiscal Officers. Submit request/requisition for office supplies. Inform Facility Coordinator of damages and potentially hazardous situations. Assist with distribution of pertinent information, maintenance of bulletin boards and information counters. Completes assignments as instructed in the time allotted by Supervisor. Assist with incidental and special projects. Administer the Snow Laborer assignment, 311, ARTS and State Complaints. Respond to telephone inquiries. Hours/Shift Work Location: 78-88 Park Dr. East, Kew Gardens Hills, NY 11367 Hours: 35 Hours Per Week CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.