Clerical Assistant: Office Support Specialist

State of Indiana; Westville (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Education Reimbursement

Pension plan

Free Parking

LinkedIn Learning access

Job summary

The State of Indiana is seeking a detail-oriented administrative support professional to help maintain daily office operations in Westville, Indiana. The role emphasizes strong customer service, data handling, and collaboration with agency staff.

Applicants should possess a high school diploma or equivalent and demonstrate proficiency in Microsoft Office. A stable work ethic and the ability to work independently are required for success in this role.

Qualifications

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information.
• Ability to work independently.
• Ability to provide effective and professional customer service.

Responsibilities

• Supports the daily operations of an organization by performing general office tasks.
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

Skills

Office functions

Computer skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Proofreading

MS Office

Independent work

Customer service

Education

High School Diploma or HSE

Tools

Microsoft Office Suite

Job description

The State of Indiana is seeking a detail-oriented administrative support professional to help maintain daily office operations in Westville, Indiana. The role emphasizes strong customer service, data handling, and collaboration with agency staff.

Applicants should possess a high school diploma or equivalent and demonstrate proficiency in Microsoft Office. A stable work ethic and the ability to work independently are required for success in this role.