Administrative Support Specialist

State of Indiana; Westville (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards

Health savings account

Pension plans

Paid leave

Vacation & holidays

Education reimbursement

LinkedIn Learning access

Job summary

The State of Indiana is seeking an Office Support role at Westville Facility to assist with daily operations and provide exceptional customer service to agency partners and the public. A high school diploma or equivalent is required, and strong organizational and communication skills are essential for success.

Primary duties include greeting visitors, answering phones, handling mail, and maintaining files, while supporting supervisors with timely completion of assigned tasks.

Qualifications

• General office knowledge and clerical procedures.
• Basic computer skills required.
• Effective written and verbal communication essential.
• Organizational skills with ability to prioritize tasks.

Responsibilities

• Perform general office tasks to support daily operations.
• Greet visitors and direct them as needed.
• Answer phones, take messages, or transfer calls.
• Sort and route incoming mail; prepare outgoing mail.
• Operate office machines and maintain files.
• Deliver messages and run errands.
• Manage supplies and inventory.
• Complete tasks assigned by supervisor in a timely manner.
• Adhere to confidentiality and security of sensitive information.

Skills

General office duties

Microsoft Office Proficiency

Effective communication

Organizational skills

Attention to detail

Independent work

Education

HS Diploma or HSE

Tools

Photocopiers & scanners

Word, Excel, Outlook

Office equipment

Job description

The State of Indiana is seeking an Office Support role at Westville Facility to assist with daily operations and provide exceptional customer service to agency partners and the public. A high school diploma or equivalent is required, and strong organizational and communication skills are essential for success.

Primary duties include greeting visitors, answering phones, handling mail, and maintaining files, while supporting supervisors with timely completion of assigned tasks.