Clerical Assistant II - Data, Scheduling & Records

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 22,000 - 37,000; Full time

Job summary

The Clerical Assistant 2 position with the Commonwealth of Pennsylvania's State Correctional Institution (SCI) at Smithfield supports daily operations by keeping information organized and accurate. This role values clear communication and dependable work habits.

Responsibilities include clerical support across departments, phone and mail handling, data entry, scheduling, and record management, with standard hours and no telework option. Starting salary is $36,831 annually.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or graduation from high school or an equivalent combination of experience and training.
• Two years or more of experience with Microsoft systems (Word/Excel/Outlook) and other software packages to create and maintain spreadsheets/calendars/documents/rosters.
• Must pass background investigation and meet CJIS compliance requirements.
• Must understand how to efficiently use and navigate a personal computer.

Responsibilities

• Phone communications: Handle incoming and outgoing calls and direct messages as needed.
• Mail processing: Sort, prepare, and distribute incoming and outgoing mail and packages.
• Document preparation: Type and review documents for accuracy before distribution.
• Data entry: Enter payroll and office information into designated systems.
• Scheduling support: Arrange meetings, appointments, and videoconferences.
• Record management: Maintain organized filing systems and yearly archiving.

Skills

Clerical experience

Data entry

Phone handling

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Clerical Assistant 2 position with the Commonwealth of Pennsylvania's State Correctional Institution (SCI) at Smithfield supports daily operations by keeping information organized and accurate. This role values clear communication and dependable work habits.

Responsibilities include clerical support across departments, phone and mail handling, data entry, scheduling, and record management, with standard hours and no telework option. Starting salary is $36,831 annually.