Clerical Assistant 2 - SCI Smithfield

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 22,000 - 37,000; Full time

Job summary

The Clerical Assistant 2 position with the Commonwealth of Pennsylvania's State Correctional Institution (SCI) at Smithfield supports daily operations by keeping information organized and accurate. This role values clear communication and dependable work habits.

Responsibilities include clerical support across departments, phone and mail handling, data entry, scheduling, and record management, with standard hours and no telework option. Starting salary is $36,831 annually.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or graduation from high school or an equivalent combination of experience and training.
• Two years or more of experience with Microsoft systems (Word/Excel/Outlook) and other software packages to create and maintain spreadsheets/calendars/documents/rosters.
• Must pass background investigation and meet CJIS compliance requirements.
• Must understand how to efficiently use and navigate a personal computer.

Responsibilities

• Phone communications: Handle incoming and outgoing calls and direct messages as needed.
• Mail processing: Sort, prepare, and distribute incoming and outgoing mail and packages.
• Document preparation: Type and review documents for accuracy before distribution.
• Data entry: Enter payroll and office information into designated systems.
• Scheduling support: Arrange meetings, appointments, and videoconferences.
• Record management: Maintain organized filing systems and yearly archiving.

Skills

Clerical experience

Data entry

Phone handling

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

THE POSITION

The Clerical Assistant 2 position with the State Correctional Institution (SCI) at Smithfield offers a steady and meaningful way to support daily operations. This role gives you the chance to help the institution run smoothly by keeping information organized and accurate. You will join an agency that values clear communication and dependable work habits. The Department of Corrections welcomes individuals who bring strong focus and commitment.

THE POSITION

The Clerical Assistant 2 position with the State Correctional Institution (SCI) at Smithfield offers a steady and meaningful way to support daily operations. This role gives you the chance to help the institution run smoothly by keeping information organized and accurate. You will join an agency that values clear communication and dependable work habits. The Department of Corrections welcomes individuals who bring strong focus and commitment.

DESCRIPTION OF WORK

This role provides clerical support that keeps office operations efficient, organized, and consistent across multiple departments. As a Clerical Assistant 2, you will perform the following duties:

• Phone Communication: Handle incoming and outgoing calls and direct messages as needed


• Mail Processing: Sort, prepare, and distribute incoming and outgoing mail and packages


• Document Preparation: Type and review documents for accuracy before completing distribution


• Data Entry: Enter payroll and office information into designated systems


• Scheduling Support: Arrange meetings, appointments, and videoconferences


• Record Management: Maintain organized filing systems and complete yearly archiving

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full time employment, 37.5 hours per week.


• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.


• Telework: You will not have the option to telework in this position.


• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).


• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or


• Graduation from high school; or


• An equivalent combination of experience and training.

Special Requirements (NSRs)

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements

• Must understand how to efficiently use and navigate a personal computer.


• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.


• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.


• Previous experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom


• Successful completion of basic training in Elizabethtown, PA is required.


• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html a nd click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.