Clerical Assistant 2 SCI Mercer

Commonwealth-of-Pennsylvania; Findley Township (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania invites applications for a Clerical Assistant 2 at the State Correctional Institution (SCI) at Mercer. This role supports daily operations with precise clerical tasks, document prep, data entry, and cross-department coordination.

Work hours are 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch, and telework is not available. Starting salary for new hires is $36,831 annually (pre-tax), with duties including call management, minutes, policy

Qualifications

• Six months as a Clerical Assistant 1 or equivalent experience.
• Graduation from high school or equivalent combination of experience and training.
• Ability to pass background investigation and CJIS requirements.

Responsibilities

• Call management: route incoming calls to appropriate staff.
• Document preparation: type memos, reports, correspondence with accuracy.
• Data entry: update information in mainframe systems, databases, and spreadsheets.
• Meeting support: record minutes and distribute as needed.
• Policy processing: organize and maintain printed policies and materials.
• Supply coordination: order office supplies and process related entries.

Skills

Attention to detail

Organizational skills

Communication

Education

High school diploma

Job description

As a Clerical Assistant 2 with the Department of Corrections, State Correctional Institution (SCI) at Mercer you will be part of a supportive group that keeps the facility running smoothly. Every day brings new tasks that make a real impact on staff and operations. Your attention to detail helps the institution stay efficient. Step into a role where your organizational skills shine.

This position provides key clerical support that keeps daily functions organized and efficient. The role involves communication, document preparation, and coordination across multiple departments. As a Clerical Assistant 2, you will perform the following duties:

• Call Management: Handle incoming calls and route them to the correct staff
• Document Preparation: Type memos, reports, correspondence, and transcriptions with accuracy
• Data Entry: Enter and update information in mainframe systems, databases, and spreadsheets
• Meeting Support: Take minutes during meetings and prepare them for distribution
• Policy Processing: Type, organize, and maintain printed policies, procedures, and other materials
• Supply Coordination: Order office supplies and process system entries as directed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• Graduation from high school;or
• An equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html a nd click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.