Clerical Assistant 2- SCI Camp Hill

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 to support the medical department at SCI Camp Hill. You will manage credentialing, records, meeting minutes, and aid in daily administrative tasks to ensure timely, organized operations.

The role offers full-time work (37.5 hrs/wk) with daytime schedules, no telework, and a starting salary of $36,831. A background check and CJIS compliance are required.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent required.
• Must have keyboarding skills with adequate speed and accuracy.

Responsibilities

• Credential tracking for medical staff and vendors.
• Record management of department files and injury reports.
• Take and distribute minutes for departmental meetings.
• Coordinate gate clearances and vendor submissions.
• Update data and maintain employee contact records.
• Support clerical workflow, reserve rooms, and complete tasks.

Skills

Keyboarding

Clerical experience

Education

High school diploma

Job description

THE POSITION

The Clerical Assistant 2 position at the State Correctional Institution (SCI) at Camp Hill offers a steady and purposeful role that supports medical department operations. This job allows you to contribute to the smooth flow of important administrative duties that keep services timely and organized. You will join a team that values accuracy, clear communication, and reliable follow-through. The Department of Corrections encourages applicants who are ready to bring strong focus and dedication to daily tasks.

DESCRIPTION OF WORK

This role supports the medical department by managing tracking systems, organizing records, and assisting with important administrative tasks that maintain smooth operations. As a Clerical Assistant 2, you will perform the following duties:

• Credential Tracking: Monitor licensing, insurance, and certification information for medical staff and vendors
• Record Management: Organize department files, injury reports, fit testing records, and scheduling documentation
• Meeting Support: Take, type, and distribute minutes for departmental meetings
• Clearance Coordination: Manage gate clearances, including six-month vendor submissions and updates
• Data Updating: Track outcome measures, enter Compass information, and maintain employee contact records
• Administrative Assistance: Reserve rooms, support clerical workflow, and complete assigned tasks for the medical department

Work Schedule and Additional Information

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Special Requirements (NSRs):

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• Must understand how to efficiently use and navigate a personal computer.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Able to stand and operate document scanning machines

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html a nd click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.