Clerical Assistant

Rutgers University; New Brunswick (NJ); On-site; USD 25,000 - 33,000; Part time

Job summary

Rutgers University—New Brunswick, NJ seeks a part-time Clerical Assistant to support undergraduate educational programs within the Human Genetics Institute of New Jersey. The unit administrator role involves assisting with certifications in Cancer Research and coordinating student activities on campus.

The position is on-site, 19 hours per week, and nonexempt. Responsibilities include organizing training, tracking student progress, logging volunteer activities, aiding graduation ceremonies, and

Qualifications

• High School diploma or equivalent and/or up to 4 years of relevant office experience.
• Excellent organizational skills.
• Bachelor's degree, preferably in a science area.
• Experience using Canvas and website management, and outreach programs.

Responsibilities

• Organizes training and group sessions.
• Tracks students' progress using Learning Management System and assists with grade tracking.
• Logs student volunteer activities.
• Assists with graduation ceremony coordination.
• Communicates opportunities to students in cancer research and outreach.
• Assists with website updates.

Skills

Excellent organizational skills

Education

High School diploma or equivalent

Bachelor's degree, preferably in a science area

Tools

Canvas

Website management

Job description

Position Details

Recruitment/Posting Title: Clerical Assistant

Posting Number: 26TM0337

Department: Human Genetics Institute of NJ

Overview: Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

Overview: For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary: Rutgers, The State University of New Jersey is seeking a part-time Clerical Assistant for the Human Genetics Institute of New Jersey. The Unit Administrator will provide support for undergraduate educational program obtaining certification in Cancer Research.

• Organizes training and group sessions.
• Tracks students' progress using Learning Management System and assists with grade tracking.
• Logs student volunteer activities.
• Assists with graduation ceremony coordination.
• Communicates opportunities to students in cancer research and outreach.
• Assists with website updates.

FLSA: Nonexempt

Salary Details: $18 - $24 per hour

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits: Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Part Time

Working Hours: 19 hours per week

Work Arrangement: This position requires a fully on-site work arrangement.

Payroll Designation: PeopleSoft

Terms of Appointment: Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience: High School diploma or equivalent, and/or up to 4 years of relevant office experience.

Required Knowledge, Skills, and Abilities: Excellent organizational skills.

Preferred Qualifications

• Bachelor's degree, preferably in a science area.
• Experience using Canvas and website management and working with students and outreach programs.

Posting Details

Posting Open Date: 09/23/2026

Posting Close Date: 10/22/2026

Open Until Filled: No

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Busch (RU-New Brunswick)

City: New Brunswick

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement