Program Assistant - Casual

Rutgers University; New Brunswick (NJ); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits for employee

Life insurance

Employee discounts

Job summary

Rutgers University, The State University of New Jersey, is seeking a temporary, part-time Program Assistant for the Professional Science Master’s program. The role provides coordination and administration support for programs, events, communications, records, and reports, with a focus on data analysis and marketing materials creation.

Responsibilities include logistics for events, process development, and collaboration with internal and external partners.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Strong analytical skills and attention to detail.
• Excellent communication and teamwork abilities.
• Proficient in Microsoft Office and data visualization tools.

Responsibilities

• Arrange and coordinate logistics for events and meetings.
• Assist with development of processes and evaluation of program effectiveness.
• Assist with analysis of administrative documents and program data; prepare reports and visuals.
• Serve as liaison within and outside the unit and support outreach activities.
• Gather and maintain program data; review accuracy; create reports and visuals.
• Create marketing materials to promote events and partnerships.

Skills

Analytical skills

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Tableau

Power BI

Microsoft Office

Job description

Position Details

Program Assistant - Casual

Posting Number: 26TM0344

Department: Professional Science Masters

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a temporary, part-time Program Assistant for the Professional Science Master's (PSM) Program. This role will provide support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the planning, preparation, and control of communications, events, records, statistics, reports, and documents.

• Arrange and coordinate logistics and assist with content of events and meetings.
• Assist with the development of processes and evaluation of program effectiveness.
• Assist with the analysis of various administrative documents and program data, create routine informational materials, and aid in promotional areas of marketing support.
• Assist in basic research support activities and serve as liaison within and outside unit.
• Gather and maintain program data; review and validate data accuracy; prepare reports, charts, and visualizations; and assist with analyzing program outcomes and performance metrics.
• Create marketing materials to promote events, attract corporate partners, and improve professional development workshops slide decks.
• Manage activities related to alumni-student mentoring program and alumni engagement.

Salary Details

$22 - $25 per hour

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Part Time

Working Hours

19.5 hours per week

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Strong analytical skills and attention to detail.
• Excellent communication skills and ability to work as part of a team.
• Skilled in Microsoft Office.

Preferred Qualifications

• Experience with data visualization tools such as Tableau or Power BI.
• Data analysis and graphic design skills along with familiarity of tools to perform both.

Posting Details

• Posting Open Date: 09/25/2026
• Posting Close Date: 10/25/2026
• Open Until Filled: No
• Regional Campus: Rutgers University-New Brunswick
• Home Location Campus: Busch (RU-New Brunswick)
• City: Piscataway
• State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement