Program Assistant - Casual

Rutgers University; Piscataway Township (NJ); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and various 5

Job summary

Rutgers University invites applications for a temporary, part-time Program Assistant supporting the Professional Science Master’s Program. You will coordinate programs, events, communications, and data reporting, collaborating with unit staff to promote effectiveness and outreach.

The role requires a bachelor’s degree or equivalent, strong analytical skills, and proficiency in Microsoft Office. Preferred experience with data visualization tools such as Tableau or Power BI and ability to work in

Qualifications

• Bachelor’s degree or equivalent combination of education/experience.
• Strong analytical skills and attention to detail.
• Excellent communication and ability to work as part of a team.
• Proficiency in Microsoft Office.

Responsibilities

• Arrange and coordinate logistics for events and meetings.
• Assist with development of processes and evaluation of program effectiveness.
• Prepare reports, charts, and visualizations; support marketing materials.

Skills

Analytical skills

Excellent communication

Teamwork

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Tableau

Power BI

Excel

Job description

Posting Summary

Rutgers, The State University of New Jersey is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey is seeking a temporary, part-time Program Assistant for the Professional Science Master’s (PSM) Program. This role will provide support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the planning, preparation, and control of communications, events, records, statistics, reports, and documents.

• Arrange and coordinate logistics and assist with content of events and meetings.
• Assist with the development of processes and evaluation of program effectiveness.
• Assist with the analysis of various administrative documents and program data, create routine informational materials, and aid in promotional areas of marketing support.
• Assist in basic research support activities and serve as liaison within and outside unit.
• Gather and maintain program data; review and validate data accuracy; prepare reports, charts, and visualizations; and assist with analyzing program outcomes and performance metrics.
• Create marketing materials to promote events, attract corporate partners, and improve professional development workshops slide decks.
• Manage activities related to alumni-student mentoring program and alumni engagement.

FLSA

FLSA Nonexempt

Salary Details

$22 - $25 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Part Time

Working Hours

19.5 hours per week

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Strong analytical skills and attention to detail.
• Excellent communication skills and ability to work as part of a team.
• Skilled in Microsoft Office.

Preferred Qualifications

• Experience with data visualization tools such as Tableau or Power BI.
• Data analysis and graphic design skills along with familiarity of tools to perform both.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

• * Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)

Accessibility Assistance

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e‑mail us .

Accessibility Support

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

E-Verify

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program

Help Desk

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .

Posting Dates

Posting Open Date 09/25/2026

Posting Close Date 10/25/2026

Open Until Filled No

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Busch (RU-New Brunswick)

City

Piscataway

State

NJ