Clerical Assistant 2 - SCI Camp Hill

Commonwealth of Pennsylvania; Camp Hill (Cumberland County); Presencial; USD 33.000 - 41.000; Jornada completa

Descripción de la vacante

Commonwealth of Pennsylvania's Department of Corrections is hiring a Clerical Assistant 2 at the State Correctional Institution (SCI) at Camp Hill. You will help keep documents, schedules, and communications organized to support a busy records office.

The role emphasizes accuracy, teamwork, and reliable office operations. Responsibilities include answering calls, filing, typing reports, coordinating appointments, and maintaining databases while ensuring compliance with security requirements.

Formación

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent training.
• Must understand how to efficiently use a PC and keyboarding skills.

Responsabilidades

• Answer and direct phone calls, record messages, and operate the switchboard.
• Receive, sort, distribute, and send mail and packages.
• Type correspondence and reports with attention to grammar and accuracy.
• Organize appointments, meetings, and videoconferences; prepare minutes.
• Maintain filing systems and update databases and reports.
• Track inventory and perform scanning, copying, faxing, and email organization.

Conocimientos

Communication

Keyboarding

PC literacy

Scheduling

Records management

Teamwork

Educación

High school diploma

Herramientas

Scanner

Printer

Fax machine

PC

Descripción del empleo

Join the Department of Corrections at the State Correctional Institution (SCI) at Camp Hill as a Clerical Assistant 2. This position offers a chance to support a busy records office that keeps important information organized and accessible. You will contribute to smooth daily operations by helping manage documents, communication, and schedules. This job is well suited for someone who values accuracy, teamwork, and steady office responsibilities.

This position provides administrative and clerical support that helps office operations remain organized, efficient, and responsive. The role focuses on communication, recordkeeping, scheduling, and document management to support daily business needs.

As a Clerical Assistant 2, you will perform the following duties:

• Communication Support: Answer and direct phone calls, record messages, respond to general inquiries, and operate the institutional switchboard
• Mail Handling: Receive, sort, distribute, prepare, and send incoming and outgoing mail and packages
• Document Preparation: Type correspondence, reports, and other materials while reviewing content for grammar, spelling, and numerical accuracy
• Scheduling Coordination: Organize appointments, meetings, and videoconferences and prepare meeting minutes when needed
• Records Management: Maintain filing systems, archive records, and update databases, spreadsheets, reports, and queries
• Office Operations: Track inventory, compile office activity reports, enter data, and perform scanning, photocopying, faxing, and email organization activities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• Graduation from high school;or
• An equivalent combination of experience and training.

Special Requirement:

• Must possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• Must understand how to efficiently use and navigate a PC.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to perform essential job functions

Preferred Qualifications (not required):

• Able to stand and operate document scanning machines

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will notbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekersfor additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.