Clerical Assistant 2 (Bureau of Motor Vehicles)

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Transportation is seeking a Clerical Assistant 2 to support the Road User Charge (RUC) Unit in a structured, deadline-driven environment. This role involves processing payments, generating notices, drafting correspondence, and assisting with RUC rollout projects.

This full-time position is 37.5 hours per week, 8:00 am–4:30 pm, with no telework option. Starting salary is $36,831 per year, with veterans' preferences and equal opportunity employment

Qualifications

• Six months as Clerical Assistant 1 or graduation from high school or an equivalent combination of experience and training.

Responsibilities

• Coupon Creation: Prepare 30, 60, and 90 day reminder coupons for registrants with unpaid RUC balances
• Final Notices: Generate final reminder coupons for registrants approaching registration expiration without completed RUC payments
• Customer Correspondence: Draft RUC rejection notices that explain reasons payments cannot be processed
• Payment Processing: Handle RUC payments that fail to update through the automated remittance system
• Project Participation: Support requirement gathering, planning, and implementation for phases of the RUC rollout
• Operational Support: Assist with various assigned tasks to meet agency goals

Education

High school diploma

Job description

NOTE: This posting will close on November 8, 2026 or after 50 applications are received, whichever occurs first.

The PA Department of Transportation is looking for a Clerical Assistant 2 who enjoys working in a structured environment with clear goals. This role allows you to support vital administrative actions that keep Road User Charge (RUC) Unit operations on track. You will join a dependable team that works together to meet deadlines and ensure smooth processing.

Your commitment to accuracy will help provide strong service to customers and internal staff.

This position supports the RUC unit by completing clerical work that keeps all related processes functioning accurately and efficiently.

As a Clerical Assistant 2, you will perform the following duties:

• Coupon Creation: Prepare 30, 60, and 90 day reminder coupons for registrants with unpaid RUC balances
• Final Notices: Generate final reminder coupons for registrants approaching registration expiration without completed RUC payments
• Customer Correspondence: Draft RUC rejection notices that explain reasons payments cannot be processed
• Payment Processing: Handle RUC payments that fail to update through the automated remittance system
• Project Participation: Support requirement gathering, planning, and implementation for phases of the RUC rollout
• Operational Support: Assist with various assigned tasks to meet agency goals

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:30pm, Monday-Friday, with a 1-hour lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.