Clerical Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; Presencial; USD 33.000 - 41.000; Jornada completa

Descripción de la vacante

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to provide clerical and administrative support for nursing units and departments. Responsibilities include mail and supply management, record preparation, and scheduling assistance to ensure smooth daily operations.

Position requires basic experience in clerical work or a high school diploma, with duties spanning communications, data handling, and office coordination in a state government setting.

Formación

• Six months as a Clerical Assistant 1 or equivalent Federal Government title.
• Graduation from high school or an equivalent combination of experience and training.
• Must be able to perform essential job functions.

Responsabilidades

• Mail distribution: collect, sort, and deliver mail to units and residents.
• Supply coordination: request supplies, maintain inventory, stock forms.
• Record preparation: assemble packets and manage medical records purges.
• Office support: answer calls, route messages, type documents, fax as needed.
• Scheduling assistance: post schedules and coordinate leave slips.
• Equipment and safety: monitor maintenance schedules and support safety procedures

Conocimientos

SAP

SRM

Microsoft Excel

Educación

High school diploma

Descripción del empleo

THE POSITION

The Department of Military & Veterans Affairs is looking for a motivated Clerical Assistant 2 who enjoys staying organized and helping others succeed. In this role, you will handle a variety of tasks that keep nursing units and facility operations moving forward. Every day brings opportunities to support residents, employees, and care teams. Take pride in work that helps create an efficient and well-prepared environment.

DESCRIPTION OF WORK

In this role, you will provide clerical and administrative support that helps nursing units and other departments operate effectively. You will manage records, supplies, communications, scheduling materials, and other important office functions that support resident care and daily operations.

As a Clerical Assistant 2, you will perform the following duties:

• Mail Distribution: Collect, sort, process, and deliver mail, newspapers, and messages to the correct units and residents
• Supply Coordination: Request supplies, equipment, and furniture, maintain inventory levels, and stock forms and documentation materials
• Record Preparation: Assemble packets, manage medical record purges, make resident arm bands, and prepare copies of required documents
• Office Support: Answer telephone calls, route messages, create copies, type documents, and send or deliver faxes as needed
• Scheduling Assistance: Post schedules, process leave slips, provide appointment information, and coordinate updates with appropriate staff
• Equipment And Safety: Monitor maintenance schedules, complete required training, support quality improvement efforts, and follow workplace safety procedures

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30 AM - 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience working in a long-term care or large healthcare facility
• Previous clerical experience
• Previous experience working in an office setting as a clerk or personal assistant
• Previous experience working in SAP or SRM entering shopping carts/requisitions
• Previous experience purchasing good receipts for credit card orders
• Previous experience obtaining required paperwork for contracts from vendors
• Previous experience researching and contacting vendors for pricing information
• Previous experience with Microsoft Excel

Legal Requirements:

• This position falls under the provisions of the Older Adult Protective Services Act.
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require satisfactory completion of a medical examination.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.
• To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.