Clerical Assistant 2 (Bureau of Motor Vehicles)

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); On-site; USD 35,000 - 43,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a dedicated Clerical Assistant 2 to help keep important processes moving smoothly. This role develops technical and organizational skills while supporting accurate record keeping and dependable public service in a fast-paced environment.

You will perform duties such as scanning documents, data entry into the Ecapture system, transaction verification, material handling, and daily productivity tracking, contributing to efficient agency operations.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent experience.
• Graduation from high school or an equivalent combination of experience and training.
• Ability to perform essential job functions.

Responsibilities

• Document Scanning: Scan checks and documents to assign unified WID numbers.
• Data Entry: Enter information such as title numbers, VINs, tag numbers, and payment amounts.
• Transaction Verification: Confirm check amounts and correct errors before proceeding.
• Material Handling: Organize scanned transporters and batched checks for placement and pickup.
• Performance Tracking: Record daily productivity and submit results to the supervisor.

Skills

Clerical experience

Education

High school diploma or equivalent

Job description

The Commonwealth of Pennsylvania is looking for a dedicated Clerical Assistant 2 who enjoys helping keep important processes moving smoothly. This role offers a chance to work in a fast-paced setting while building strong technical and organizational skills. You will be part of a team that supports accurate record keeping and dependable public service. Join us and develop your talents in a role that makes a real difference every day.

This position supports the efficient handling and processing of financial and transaction documents that keep agency operations running effectively.

As a Clerical Assistant 2, you will perform the following duties:

• Document Scanning: Scan checks and documents using a PC and desktop scanner to assign unified WID numbers
• Data Entry: Enter required information such as title numbers, VINs, tag numbers, and payment amounts into the Ecapture system
• Transaction Verification: Confirm check amounts and correct any errors before continuing to the next transaction
• Material Handling: Organize scanned transporters and batched checks for proper placement and pick up
• Performance Tracking: Record daily productivity and submit results to the supervisor at the end of each shift

Interested in learning more? Additional details regarding this position can be found in the Position Description

Work Schedule and Additional Information:

• Full-time employment, 40 hours per week.
• Work hours are 7:00am to 3:30pm, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,287 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (commonwealth title); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

This position is subject to the provisions of a collective bargaining agreement or memorandum or understanding. If no applicable union-covered bidders apply, other applicants will be considered.

Seniority rights apply for: Clerical Assistant 1s Seniority/Promotion Unit: PCO

Permanent full time Clerical Assistant 2s can be considered for lateral transfer.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.