Clerical Assistant 2

Commonwealth of Pennsylvania; Derry Township (Dauphin County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania - Pennsylvania State Police seeks a Clerical Assistant 2 to maintain organized information flow and support Bureau leadership. You will help connect key leaders with the resources they need and contribute to smooth operations across headquarters and field locations.

Key duties include preparing documents, proofreading for accuracy, processing emailed documents, managing inventory, and conducting annual inventory for Bureau Headquarters.

Qualifications

• Graduation from high school or equivalent.
• Six months as a Clerical Assistant 1 or equivalent Federal Government/ Commonwealth title as determined by OA.

Responsibilities

• Document Preparation: Prepare, type, and process correspondences, reports, and Circulars.
• Quality Review: Proofread documents for grammatical accuracy and consistency with regulations.
• Electronic Processing: Scan and email documents to Units/Sections as directed.
• Inventory Management: Maintain inventory records and complete surplus reports.
• Annual Tracking: Conduct the annual inventory for Bureau Headquarters.

Education

High School Diploma

Clerical Assistant 1 experience

Job description

The Pennsylvania State Police is seeking a Clerical Assistant 2 who enjoys keeping information organized and work flowing without delay. This position supports the Bureau of Emergency and Special Operations and helps connect key leaders with the resources they need. It is a meaningful opportunity to grow your administrative skills. Bring your attention to detail to a team that depends on clear and reliable support.

This role provides clerical support to Bureau leadership and helps maintain smooth communication between headquarters and field locations. As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare, type, and process correspondences, reports, and Circulars
• Quality Review: Proofread documents to confirm grammatical accuracy and consistency with Department regulations
• Electronic Processing: Scan and email documents to designated Units and Sections as directed
• Inventory Management: Maintain inventory records and complete surplus reports
• Annual Tracking: Conduct the annual inventory for Bureau Headquarters

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); o r
• Graduation from high school: or
• An equivalent combination of experience and training.

Additional Requirements

• Must have prior experience completing training/travel documentation requests
• All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.