Clerical Assistant

Coronis Health; Mission Viejo (CA); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Coronis Health is seeking a Clerical Assistant to provide essential clerical and administrative support to the Practice Assistant in the local client office. You will help manage documentation, credentialing, onboarding, communications, and various office and billing tasks to keep daily operations running smoothly.

The ideal candidate is detail-oriented, organized, and communicates effectively. This role offers both remote and on-site options within USA, with competitive compensation and

Qualifications

• High school diploma or equivalent.
• Proficient in Microsoft Word and Excel.
• Typing speed of at least 40 words per minute.
• Strong ability to maintain confidentiality and handle sensitive information.
• Familiarity with standard office equipment such as printers, phones, fax machines, and copiers.
• Detail-oriented with strong organizational and multitasking abilities.

Responsibilities

• Assist with facility credentialing processes and physician onboarding activities.
• Sort, distribute, and manage incoming mail efficiently.
• File and fax confidential documents securely, ensuring compliance with privacy regulations.
• Scan and upload documents into team shared folders to maintain organized digital records.
• Prepare and print reports such as physician payroll and other requested documentation.
• Assemble meeting materials and handouts as needed for team or client meetings.
• Answer office phone calls courteously; assist callers, including collecting pre-payments and responding to billing inquiries.
• Manage subpoenas and billing requests promptly and accurately.
• Support special projects and administrative tasks as assigned.
• Serve as backup for courier pick-up duties and scanning of charges when required.

Skills

MS Word

MS Excel

Typing 40 wpm

Confidentiality

Detail-oriented

Multitasking

Communication skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

0 - 2 Years

Non-Exempt

Job Description

Title: Clerical Assistant

Location: USA/Remote or On-Site (as applicable)

Reports to: Practice Assistant

FLSA Classification: Hourly, Non-Exempt

Full-Time or Part-Time: Full-Time

Salary Range: $

Starting pay varies based on location and experience, in compliance with specific state wage regulations. Competitive rates tailored to your geography and expertise.

Position Overview:

The Clerical Assistant provides essential clerical and administrative support to the Practice Assistant within the local client office. This role ensures smooth daily operations by managing documentation, assisting with credentialing and onboarding, handling communications, and supporting various office and billing functions. The ideal candidate is detail-oriented, organized, and demonstrates strong communication skills.

Key Responsibilities:

• Assist with facility credentialing processes and physician onboarding activities.
• Sort, distribute, and manage incoming mail efficiently.
• File and fax confidential documents securely, ensuring compliance with privacy regulations.
• Scan and upload documents into team shared folders to maintain organized digital records.
• Prepare and print reports such as physician payroll and other requested documentation.
• Assemble meeting materials and handouts as needed for team or client meetings.
• Answer office phone calls courteously; assist callers, including collecting pre-payments and responding to billing inquiries.
• Manage subpoenas and billing requests promptly and accurately.
• Support special projects and administrative tasks as assigned.
• Serve as backup for courier pick-up duties and scanning of charges when required.

Qualifications:

• High school diploma or equivalent.
• Proficient in Microsoft Word and Excel.
• Typing speed of at least 40 words per minute.
• Strong ability to maintain confidentiality and handle sensitive information appropriately.
• Familiarity with standard office equipment, including printers, phones, fax machines, and copiers.
• Detail-oriented with strong organizational and multitasking abilities.

Additional Information:

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Coronis Health is committed to creating a diverse and inclusive environment where all employees are treated fairly and with respect. We are an equal-opportunity employer, providing equal opportunities to all applicants and employees regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. We welcome and encourage applications from candidates of all backgrounds.

Job Snapshot

• Updated Date
• 09-23-2026
• Job ID
• JOB_94
• Department
• Client Services Support
• Location