Administrative Assistant - On Site

US Anesthesia Partners; Orlando (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

US Anesthesia Partners is seeking an Administrative Assistant to perform a variety of support duties for MSO and clinical operations. The role involves confidential task handling, data entry, document management, and coordinating projects to meet deadlines.

The successful candidate will demonstrate strong time management, exceptional organizational skills, and proficiency with Microsoft Office. Responsibilities include phone support, mail processing, and back-up coverage for team members.

Qualifications

• Strong time management and multitasking to manage multiple projects efficiently and meet deadlines.
• Excellent organizational skills and understanding of office management practices and secretarial procedures.
• Proven experience presenting information to senior executives.
• Superior written and verbal communication skills with grammar, spelling and punctuation accuracy.
• Discretion handling confidential information and high-pressure situations.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to type at least 60 wpm.
• Ability to work independently with limited supervision.
• Experience with remote work tools and virtual meetings.
• Customer service oriented with professional demeanor.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and document management.
• Performs data entry, tracking, and analysis.
• Handles details of confidential and critical nature.
• Answers the telephone, screens calls, and refers callers to appropriate individuals.
• Files correspondence, records, reports, and minutes.
• Processes incoming and outgoing mail; opens, sorts and prioritizes correspondence for executives.
• Provides and coordinates back-up support for other administrative personnel as needed.
• Coordinates projects, workflow, and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Assists with special projects as requested relating to practice growth and development.

Skills

Time management

Organizational skills

Executive communication

Microsoft Office

Remote work

Data entry

Confidentiality

Multitasking

Training others

Customer service

Tools

Microsoft Office

GoToMeeting

Microsoft Teams

Zoom

Job description

The Administrative Assistant performs administrative duties for MSO and clinical operations as required which may include a combination of various support functions including but not limited to details of critical/confidential nature, multi-tasking at various levels of support and providing direct communication, as needed, internally and externally to the company in support of the leader and/or team.

The base pay estimate for this role is $18.17 - $29.04 hourly. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for a quarterly bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, as well as document management.
• Performs data entry, tracking, and analysis.
• Handles details of confidential and critical nature.
• Answers the telephone, screens calls , and refers callers and visitors to the appropriate individual. Answers inquiries requiring standard answers.
• Files correspondence, records, reports , and minutes.
• Processes incoming and outgoing mail; opens, sorts , and prioritizes correspondence for executives .
• Provides and coordinates back-up support for other administrative personnel as needed.
• Coordinates projects, workflow , and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Assists with special projects as requested relating to practice growth and development.

Qualifications

K NOWLEDGE/SKILLS/ABILITIES (KSAs)

• S trong time management, prioritization, and multitasking skills with the ability to manage multiple projects efficiently and meet deadlines.
• Excellent organizational skills , including knowledge of office management practices and secretarial procedures .
• Proven experience preparing and presenting information to senior executives.
• Superior oral and written communication skills; knowledge of grammar, spelling , and punctuation to type from draft copy, review and edit reports , and correspondence.
• Professional appearance and demeanor with a high level of composure, diplomacy, and resilience when managing sensitive or high-pressure situations .
• Computer savvy and familiar with standard office equipment.
• Strongly proficient in Microsoft Office Suite ( Outlook, Word, PowerPoint, and Excel ) with the ability to train others .
• Highly collaborative nature, including the ability to work effectively and independently with executive leadership, staff, physicians, vendors, clients, and external customers.
• Working knowledge of organization policies, procedures , and systems.
• Ability to identify and resolv e problems.li>Ability to gather and report information.
• Ability to work independently with limited supervision.
• Ability to type at least 60 wpm.
• Proficient in electronic meeting software ( GoToMeeting, Microsoft Teams, or Zoom ) .
• Ability to perform work and maintain communication remotely.
• Strong customer service skills.
• Knowledge of hospital setting and physician business office procedures preferred .
• Ability to exercise a degree of initiative , good judgment , and maintain a high level of confidentiality.
• The physical demands described here are representative of those that may need to be met by an employee to successfully p er form the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.