Records Clerk II

Memphis-Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Memphis-Shelby County Schools is seeking a clerical support specialist to perform a variety of routine and specialized clerical tasks within a specific unit. The role requires a high school diploma or equivalent and at least two years of related experience.

The incumbent will handle filing, data entry, report preparation, and confidentiality of sensitive information while using standard office equipment and systems. Degree equivalency is noted for advancement considerations.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of progressively responsible clerical or secretarial experience required.

Responsibilities

• Performs routine, but varied clerical duties in accordance with standard procedures which may include photocopying, filing and tabulating information, answering phones, and distributing mail.
• Prepares various reports or tabulations from copy or rough draft, involving general or more technical information.
• Maintains specialized records, processes forms and reports of a specialized nature in a technical field or special unit.
• Utilizes data processing equipment for word processing, information input, and/or information retrieval.
• Interprets rules, regulations or procedures of an assigned unit.
• Responds to information requests, refers office callers, greets office visitors and explains well-defined and more complex rules and regulations.
• Maintains files and prepares reports and statistical data related to unit operation.
• Performs research, maintains records and assist in compilation of required data; makes routine mathematical calculations.
• Maintains confidentiality regarding departmental and business matters.
• Sorts, arranges, alphabetizes and files various correspondence, reports, vouchers and other materials; pulls requested materials from files.
• Applies knowledge of principles, practices, procedures, equipment, operation and organization of assigned unit.
• Performs related duties as required.

Skills

Clerical tasks

Data entry

Record keeping

Telephone handling

Filing

Education

High school diploma or equivalent

Degree Equivalency Formula awareness

Job description

SUMMARY DESCRIPTION Under supervision, performs specialized, moderately difficult clerical work and applies varied procedures in accomplishing duties of a specialized function within a work location. Work involves a degree of independent judgment and some decision making based on experience or knowledge of a unit operation. Incumbent is required to assume specialized functions and duties learned only through job experience.

• Performs routine, but varied clerical duties in accordance with standard procedures which may include photocopying, filing and tabulating information, answering phones, and distributing mail.
• Prepares various reports or tabulations from copy or rough draft, involving general or more technical information.
• Maintains specialized records, processes forms and reports of a specialized nature in a technical field or special unit.
• Utilizes data processing equipment for word processing, information input, and/or information retrieval.
• Interprets rules, regulations or procedures of an assigned unit.
• Responds to information requests, refers office callers, greets office visitors and explains well-defined and more complex rules and regulations.
• Maintains files and prepares reports and statistical data related to unit operation.
• Performs research, maintains records and assist in compilation of required data; makes routine mathematical calculations.
• Maintains confidentiality regarding departmental and business matters.
• Sorts, arranges, alphabetizes and files various correspondence, reports, vouchers and other materials; pulls requested materials from files.
• Applies knowledge of principles, practices, procedures, equipment, operation and organization of assigned unit.
• Performs related duties as required.

High school diploma or equivalent required and a minimum of two (2) or more years of progressively responsible clerical or secretarial experience required.

Degree Equivalency Formula

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.