Clerical Assistant

Memphis-Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 45,000; Full time

Job summary

Memphis-Shelby County Schools is seeking a secretary/clerical staff to support programs and projects by handling a variety of administrative tasks. The position involves preparing reports, basic correspondence, ordering supplies, and updating the Division database daily.

You will coordinate phone communications, assist customers, and arrange meetings between departments and organizations, while performing routine mail and filing duties.

Qualifications

• High School degree or equivalent with 2 years' related experience.
• Proof of education, training, or experience required.

Responsibilities

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled.
• Prepares basic correspondence, orders supplies and covers telephones.
• Uses data entry knowledge to update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes arrangements for meetings, activities and events between departments and/or organizations.
• Performs daily clerical duties such as receiving mail and packages, preparing business correspondence, sending faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Skills

Clerical skills

Data entry

Phone communications

Education

High School diploma or equivalent

Proof of education/training/experience

Tools

Division database

Job description

Summary Description

Supports an organization or department by performing secretarial and clerical services. Assists management with administrative tasks such as tracking and compiling information of interest.

This position description is not intended to be an exhaustive list of all duties, knowledge or abilities associated with this classification, but is intended to accurately reflect the primary job elements.

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, order supplies and cover telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes necessary arrangements for meetings, activities and events between departments and or organizations.
• Performs daily clerical duties such as, receives mail and packages, prepares business correspondence, sends faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 2 years.

Proof Of Education, Training, And/Or Experience Is Required.

Degree Equivalency Formula

Bachelor's Degree= 4 years plus required years of experience.

Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.