Clerical Assistant

Memphis-Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Memphis-Shelby County Schools is seeking a detail-oriented administrative assistant to provide clerical support for programs and projects. You will prepare reports, handle correspondence, manage mail and faxes, maintain files, and support visitors and callers.

Proficiency in data entry and familiarity with office databases is preferred. This position requires a high school diploma and at least two years of related experience, with strong organizational skills.

Qualifications

• High School diploma or equivalent with 2 years' related experience.
• Ability to perform clerical tasks and maintain records.
• Experience with data entry and basic reports.

Responsibilities

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, orders supplies and covers telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes necessary arrangements for meetings, activities and events between departments and or organizations.
• Performs daily clerical duties such as receiving mail and packages, prepares business correspondence, sends faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Skills

Clerical support

Data entry

Customer service

Phone handling

Education

High School Diploma

Job description

Purpose and Scope

SUMMARY DESCRIPTION

Supports an organization or department by performing secretarial and clerical services. Assists management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

This position description is not intended to be an exhaustive list of all duties, knowledge or abilities associated with this classification, but is intended to accurately reflect the primary job elements.

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, order supplies and cover telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes necessary arrangements for meetings, activities and events between departments and or organizations.
• Performs daily clerical duties such as, receives mail and packages, prepares business correspondence, sends faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Minimum Qualifications

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 2 years.

(PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.