Clerical and Administrative Specialist

Northstar-Memorial-Group; Miami (FL); On-site; USD 21,000 - 28,000; Part time

Job summary

NorthStar Memorial Group in Miami seeks a Part-Time Clerical & Admin Specialist (weekends only) at Westchester to support the administrative workflow during every stage of client family life cycles. The role emphasizes accuracy, confidentiality, and reliable coordination.

Responsibilities include handling master files, heavy phone volume, invoice coding, and preparing materials for leadership, ensuring timely, organized operations in a high-touch service environment.

Qualifications

• 1+ year of administrative support experience.
• Proficient in Windows, MS Word, MS Excel; HMIS experience is a plus.
• Ability to work in a team-based environment.
• Strong organizational and communication skills.
• Valid driver's license and high school diploma or equivalent.

Responsibilities

• Maintain master files, copies, merging, and scanning into HMIS.
• Operate a telephone system handling a large call volume.
• Ensure invoices are double-checked for accuracy and coded before forwarding to AP.
• Assist with preparation and ordering of materials for leadership (e.g., brochures, name badges, training materials).

Skills

Administrative support

Teamwork

Professional communication

Organizational skills

Learning new software

Driver's license

Education

High School Diploma or equivalent

Tools

HMIS

MS Word

MS Excel

Job description

Current job opportunities are posted here as they become available.

NorthStar Memorial Group is seeking a Part-Time Clerical & Admin Specialist at Westchester in Miami that is avaiable to work weekends only. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.