Clerical and Administrative Specialist

Northstar-Memorial-Group; Kaneohe (HI); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Account

Life Insurance

401(k) with Employer Matching

Job summary

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Valley of the Temples in Kaneohe, HI. The role supports our administrative teams by managing files, handling calls, processing invoices, and coordinating materials for leadership with a compassionate, service‑oriented mindset.

The ideal candidate has 1+ years of administrative experience, proficiency with Windows and MS Office, and strong communication and organizational skills.

Qualifications

• 1+ years of administrative support experience.
• Proficient with Windows and MS Office applications.
• Able to work well in a team-based environment.
• Able to learn new software and tasks quickly.
• Professional communication and organizational skills.
• Valid driver's license.
• High School Diploma or equivalent.

Responsibilities

• Maintain Master files (creating/providing copies, merging/duplicating, scanning).
• Operate a telephone system handling a large call volume.
• Double-check invoices for accuracy and code before accounts payable.
• Assist with preparation and ordering of materials for leadership.

Skills

Administrative support

Teamwork

Communication

Learning new software

Microsoft Word

Microsoft Excel

HMIS

Word processing

Spreadsheets

Database

Presentation software

Valid driver's license

Education

High School Diploma or equivalent

Tools

Windows OS

HMIS

MS Word

MS Excel

Word processing

Spreadsheets

Database

Presentation software

Job description

Current job opportunities are posted here as they become available.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Valley of the Temples in Kaneohe, HI. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

Compensation

• $18.00-$20.00 per hour
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with Employer Matching

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.