Clerical and Administrative Specialist

Northstar Memorial Group; Hayward (CA); On-site; USD 25,000 - 28,000; Part time

Job summary

NorthStar Memorial Group is seeking a Part-Time Clerical & Admin Specialist in Hayward, CA. The role supports the administrative team through file management, billing codes, and materials preparation for leadership.

The candidate should have at least 1 year of admin experience, strong Windows/MS Office skills, and the ability to learn new software. A valid driver’s license and a high school diploma are required.

Qualifications

• 1+ years of administrative support experience.
• Strong computer skills in Windows, MS Word, MS Excel.
• Ability to work in a team-based environment and learn new software.
• Valid driver’s license and high school diploma or equivalent.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS).
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Skills

Windows OS

MS Word

MS Excel

Word processing

Spreadsheets

Database

Presentation software

Communication

Team player

Organizational skills

Education

High School Diploma or equivalent

Tools

HMIS

Telephone system

Job description

Current job opportunities are posted here as they become available.

NorthStar Memorial Group is seeking a Part-Time Clerical & Admin Specialist at Chapel if the Chimes Hayward. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

Compensation

• $18-20/hr.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.