Clerical and Administrative Specialist

Northstar Memorial Group; Wailuku (HI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with Employer Matching

Job summary

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Maui Memorial Park and Cemetery in Wailuku, HI. You will support families and leadership by managing records, coordinating communications, and ensuring accurate processing of documents.

Join a team that values care, accuracy, and teamwork. The role offers a steady schedule, on-site work, and benefits such as medical, dental, vision, and a 401(k) with employer matching.

Qualifications

• 1+ years of administrative support experience.
• Proficient in Windows, MS Word, MS Excel, HMIS, and related software.
• Strong teamwork and professional communication.
• Valid driver's license and high school diploma or equivalent.

Responsibilities

• Maintain Master files including copies, merging, scanning MS HMIS.
• Operate a telephone system with a large call volume.
• Ensure invoices are double-checked and coded for AP.
• Assist with the preparation and ordering of materials for leadership.

Skills

Administrative support

Computer skills

Teamwork

Learning new software

Communication

Organization

Driver's license

Education

High School Diploma or equivalent

Tools

Windows

MS Word

MS Excel

HMIS

Word processing

Spreadsheets

Database

Presentation software

Job description

Current job opportunities are posted here as they become available.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Maui Memorial Park and Cemetery in Wailuku, HI. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

Compensation of $20/hr.

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with Employer Matching

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.