CLERICAL/ADMINISTRATIVE SUPPORT - Law Firm

Mehigan Law; Sacramento (CA); On-site; USD 2,066,000 - 3,444,000; Part time

Job summary

Mehigan Law, a family-owned firm in Greater Sacramento, seeks a part-time Administrative Support Specialist to handle calls, drafting documents, filing, and basic bookkeeping. The role emphasizes accuracy, discretion, and professional business communication.

You will work with attorneys and staff, manage multiple tasks in a team-driven environment, and ensure timely completion of assignments using Word, Excel, PowerPoint, Outlook, and QuickBooks invoicing.

Qualifications

• Minimum 2 years of solid administrative support experience.
• Typing speed of at least 55 WPM with minimal errors.
• High school diploma or GED or HiSET.
• Strong proficiency with Word, Excel, PowerPoint and Outlook; QuickBooks invoicing.

Responsibilities

• Receive and screen phone calls and emails; communicate with attorneys, clients, and staff.
• Prepare documents, correspondence, and memoranda.
• Maintain case materials in both digital and hard copy.
• Ensure document accuracy in grammar, punctuation, and syntax.
• Work with attorneys, paralegals, and other legal assistants in a team-driven environment.
• Organize and schedule clerical activities and legal office services.
• Follow policies and procedures at all times.
• Compose documents independently or from oral instructions; verify data and prepare concise records.
• Maintain confidentiality of court documents and records.
• Establish and maintain effective working relationships; adapt to meet business needs.

Skills

Administrative support

Customer service

Multitasking

Office communication

Education

High school diploma or GED

Tools

QuickBooks Invoicing

Microsoft Word

Excel

PowerPoint

Outlook

Job description

CLERICAL/ADMINISTRATIVE SUPPORT - Law Firm

About this position

Have you ever wanted an exciting administrative support career working for a very successful family owned law firm? Mehigan Law located in Greater Sacramentois now accepting applications for a part-time Administrative Support Specialist. Candidates must be able to demonstrate the principles and practices of modern office administration, QuickBooks Invoicing, filing systems, and business correspondence, including experience with Microsoft Word, Excel, PowerPoint and Outlook.

Strong written communication skills and principles and practices of professional business communication are required, including correct English usage, grammar, spelling, vocabulary, and punctuation. To be successful in this role, you should have the following qualifications and experience: exceptional customer service personality; demonstrated ability to manage multiple projects with competing deadlines with minimal errors; proficiency in administrative support processing methodologies and tools; proven track record in delivering excellent customer service and supporting others as assigned.

If you are a dynamic administrative support professional with a passion for driving operational excellence, and have a minimum of 2 years solid Admin Support experience, we invite you to apply for this exciting opportunity. Please note that only qualified candidates will be contacted.

Our Admin Support Specialists perform a variety of administrative and clerical tasks, including but not limited to:

• Receive and screen phone calls and emails, and communicates with attorneys, clients, and staff
• Prepare documents, correspondence, and memoranda
• Maintain case materials in both digital and hard copy
• Ensures the accuracy of documents, including grammar, punctuation, and syntax
• Work with attorneys, paralegals, and other legal assistants in our team-driven environment
• Administrative and clerical procedures and systems
• Organize and schedue clerical activities and legal office services
• Follow policies and procedures at all times
• Compose written documents and material independently or from oral instructions; compile and verify data and prepare clear, accurate and concise correspondence, records and reports
• Understand and respect limits of authority
• Use tact, discretion and diplomacy in dealing with sensitive situations and concerned customers/clients
• Work under tight time constraints to meet deadlines.
• Follow procedures and take action within established authority limits.
• Work with the utmost discretion; maintain confidentiality of court documents and records.
• Establish and maintain effective working relationships, and interact appropriately, with others during the course of the workday
• Adapt to meet current business needs, and actively look to assist others

The ideal candidate will be able to perform basic, bookkeeping, and data entry and must have excellent organizational skills, be proficient with software applications, and be able to multitask. Some desired personal traits we require are dependability, discretion, confidentiality, effective and friendly interpersonal skills.

Required Experience

• Administrative Assistant: A minimum of two (2) years of progressively responsible clerical and administrative experience performing complex and highly responsible office and administrative duties using standard office computer programs and office equipment.
• Typing speed of at least 55 (net) words per minute with minimal errors
• High school diploma or General Education Development (GED) or High School Equivalency Test (HiSET)
• Strong work ethic with demonstrated ability to follow directions

Mehigan Law. A Professional Corporation is an equal opportunity employer.

Salary Information

$0 - $25Hourly Wage