Administrative Assistant

Considine Search; Redwood City (CA); On-site; USD 85,000 - 135,000; Full time

Job summary

Considine Search is seeking an Administrative Assistant in Redwood City, CA to provide secretarial, technical and organizational support to lawyers and managers. The role requires professionalism and good judgment within firm policies, functioning as a valued member of the support team.

Key duties include drafting and printing legal documents, managing calendars, handling calls, preparing client bills, and assisting with travel arrangements.

Qualifications

• Associate degree or higher.
• 1–5 years’ experience as an administrative assistant or paralegal.
• Ability to manage a varied workload and meet deadlines.
• Proficient in MS Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication skills.

Responsibilities

• Create, revise and print correspondence, memoranda and other legal documents.
• Answer and place telephone calls professionally; take accurate and complete messages.
• Review electronic and physical mail and other correspondence.
• Establish and maintain calendar for principals.
• Make appointments and travel arrangements for principals.
• Organize client and internal meetings.
• Input attorney time and reimbursable expenses.
• Prepare client bills and track payments.
• Understand and calculate financials related to billing invoices.
• Fill printers and copier with paper each morning and during the day as necessary.
• Cover Reception as needed.
• Complete special projects as assigned.

Skills

MS Word

Excel

PowerPoint

Outlook

Interpersonal skills

Teamwork

Written communication

Verbal communication

Typing

Confidentiality

Education

Associate degree or higher

Job description

Redwood City, CA

Summary

The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following

• Create, revise and print correspondence, memoranda and other legal documents
• Answer and place telephone calls professionally; take accurate and complete messages
• Review electronic and physical mail and other correspondence
• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• Organize client and internal meetings
• Input attorney time and reimbursable expenses
• Prepare client bills and track payments
• Understand and calculate financials related to billing invoices
• Fill printers and copier with paper each morning and during the day as necessary
• Cover Reception as needed
• Complete special projects as assigned

Qualifications/Position Requirements

• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
• Strong interpersonal skills
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
• Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
• Excellent written and verbal communication skills
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Ability to type with speed and accuracy
• Ensure confidentiality of all the Firm’s and clients documentation and information

Education and/or Experience

• Associate Degree or higher
• 1 to 5 years’ experience as an administrative assistant or paralegal

Compensation

$85,000.00-$135,000.00, plus overtime and bonus. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. The firm offers a competitive salary and comprehensive benefits package.