Legal Assistant

Business & Real Estate Law Firm PC; Sacramento (CA); On-site; USD 48,216; Full time

Job summary

A Sacramento law firm is seeking a full-time administrative support candidate to provide litigation assistance. The ideal candidate will have several years of experience in litigation support, managing client interactions, and tasks in a fast-paced legal environment. Responsibilities include answering client calls, managing attorney calendars, and preparing legal documents. The position offers a competitive rate of $35 per hour, with opportunities for bonuses, and requires strong organizational and communication skills.

Qualifications

• At least a few years of experience providing litigation and administrative support.
• Fluency in Adobe Acrobat is preferred.
• Ability to handle multitasking and precision in tasks.

Responsibilities

• Answering and screening potential client calls.
• Using Clio to manage the intake process.
• Scheduling consultations and managing attorney calendar.
• Preparing pleading captions and formatting correspondence.
• Completing service of litigation documents.
• Conducting light research and proofreading attorney work.

Skills

Organizational and calendaring skills

Familiarity with e-filing

Fluency in Microsoft Word

Strong writing and editing skills

Knowledge of Clio practice management software

Job description

About Business & Real Estate Law Firm PC

Business & Real Estate Law Firm PC is a single-lawyer firm operated by Jonathan A. Sanders and located in the Pocket – Greenhaven neighborhood of Sacramento. The firm handles both litigation and transactional matters in the areas of business and real estate. The firm’s owner previously practiced at boutique law firms and was general counsel of a large real estate brokerage. The firm has a growing and high-quality clientele consisting of individuals, families, and businesses. The firm routinely completes small tasks, such as drawing up grant deeds and simple contracts, as well as major undertakings, such as multi-million-dollar transactions and high-stakes litigation. The firm’s mission is to provide top-level legal services at an affordable cost, on meaningful and diverse projects, with a direct and responsive relationship with each client.

Summary of the Opportunity

This is a full-time position with benefits. The ideal candidate will have at least a handful of years of experience providing litigation and administrative support. This position is especially suited for someone of significant experience who is looking to scale back from a large or mid-sized law firm but is in the habit of the precision and multitasking required at such firms.

Core Responsibilities Include:

• Answering, screening, and returning potential client/lead calls, conducting intake, and running conflicts checks
• Using Clio law firm practice management software to maintain the intake process and existing matters
• Management of attorney calendar, including scheduling consultations, inputting litigation and non-litigation matter deadlines
• Assistance with monitoring all attorney tasks in progress, work pipeline, and prioritization of tasks depending on deadlines and client wait time
• Preparing pleading captions and shells; formatting correspondence
• Implementing and maintaining a limited paper filing system
• Completing service of litigation related documents and correspondence by mail and email
• Preparation of various Judicial Council forms for use and filing
• Working with vendors to complete electronic filing, schedule depositions and court reporters, etc.
• Occasional transcription of dictated work product (correspondence, discovery, pleadings)
• Welcoming clients during in-person meetings and consultations
• Light research (pulling corporate, real property, and court records)
• Proofreading attorney work product

Candidate Should Have:

• Strong organizational and calendaring skills
• General familiarity with e-filing, case management, and trial preparation
• Fluency in Microsoft Word and Adobe Acrobat
• Strong writing, editing, and proofreading skills
• Consistency in regard to attendance and punctuality
• Patience and kindness when dealing with clients
• Knowledge of Clio is a plus, but the right candidate will be trained on this platform in the absence of previous experience with it.

This position is compensated at $35 per hour, with the opportunity for merit-based and occasional bonuses.

Business & Real Estate Law Firm PC is located on the second floor of an office building with no elevator.