Administrative Support Specialist

Talent Acquisition LLC; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A legal services firm in New York is seeking an experienced Administrative Support Specialist to deliver high-level administrative and legal support. This role involves editing legal documents, managing schedules, and providing excellent customer service. The ideal candidate will have advanced skills in Microsoft Word and a strong commitment to teamwork. Full-time position with opportunities in a fast-paced environment.

Qualifications

• Minimum of two years of relevant administrative or legal support experience.
• Advanced proficiency in Microsoft Word with document formatting skills.
• Excellent proofreading, editing skills, and attention to detail.

Responsibilities

• Edit and format complex legal documents using software tools.
• Assist with scheduling, calendaring, and meeting coordination.
• Manage travel arrangements and expense accounts.

Skills

Microsoft Word formatting skills

Attention to detail

Written and verbal communication

Time management

Customer service

Tools

Microsoft Excel

Microsoft PowerPoint

Kofax PDF editor

Job description

Join to apply for the Administrative Support Specialist role at Talent Acquisition LLC

We are seeking an experienced and detail-oriented Administrative Support Specialist to join our team. This individual will be one of five team members providing high-level administrative and legal support to attorneys, paralegals, and directors through a centralized ticketing system and in-person assistance. The ideal candidate thrives in a fast-paced environment, is highly organized, possesses advanced Microsoft Word formatting skills, and demonstrates a strong commitment to customer service and teamwork.

Key Responsibilities:

• Edit and format complex legal documents (such as briefs, motions, and complaints) using Microsoft Word, Excel, and Kofax PDF editor, including California line documents.
• Draft initial versions of correspondence, forms, and other documents under attorney supervision.
• Assist with attorney scheduling, calendaring, and coordination of meetings with clients and third parties.
• Coordinate travel arrangements and manage expense accounts.
• Enter billable time for attorneys accurately and efficiently.
• Perform general administrative tasks, including typing, photocopying, scanning, and filing.
• Provide backup reception coverage as part of a rotating schedule and as needed.
• Maintain confidentiality and exercise discretion in all firm matters.
• Attend administrative team meetings and participate in training as required.

Job Requirements:

• Minimum of two years of relevant administrative or legal support experience.
• Advanced proficiency in Microsoft Word, with strong document formatting skills (styles, tables of contents, tables, and troubleshooting).
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and Kofax PDF editor.
• Excellent proofreading and editing skills with strong attention to detail.
• Strong written and verbal communication abilities.
• Proven ability to prioritize tasks, manage multiple deadlines, and work effectively under time constraints.
• Demonstrated ability to work independently as well as collaboratively in a team environment.
• High degree of professionalism, discretion, and sound judgment.
• Positive, proactive attitude with flexibility to handle varied tasks.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal and Administrative

Industries

• Legal Services and Law Practice

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