Legal Secretary

Quiles Law, P.C.; Rocklin (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A boutique family law firm in Rocklin, CA is seeking an experienced Legal Secretary to provide comprehensive administrative support. The ideal candidate will have at least 2–3 years of experience, proficiency in Microsoft Office, and strong organizational and communication skills. This in-person role entails drafting legal documents, managing attorney calendars, and ensuring timely submission of filings while thriving in a fast-paced environment. A commitment to client-focused service is essential.

Qualifications

• Minimum of 2–3 years of experience as a legal secretary or legal assistant.
• Proficiency in Microsoft Office Suite and legal document management systems.
• Strong attention to detail and ability to manage multiple tasks independently.
• Excellent communication, organizational, and time-management skills.
• Strong attention to detail and ability to manage multiple tasks independently.
• Experience with Clio is a plus.

Responsibilities

• Draft, format, and proofread legal documents and correspondence.
• Manage attorney calendars and coordinate court appearances.
• Handle billing and time entry tasks using legal billing software.
• Organize and maintain physical and electronic case files.
• Track deadlines and ensure timely submission of legal filings.
• Communicate with clients, courts, and other attorneys professionally.
• Handle billing and time entry tasks using legal billing software.
• Perform general administrative tasks (answering phones, managing emails, and office support).

Skills

Legal Document Preparation

Organizational skills

Communication skills

Time-management

Attention to detail

Familiarity with legal terminology

Education

High school diploma or equivalent

Associate's or Bachelor’s degree

Tools

Microsoft Office Suite

Legal document management systems

Clio

Job description

Job Type: Full-Time and in person (not a remote position) Salary: Competitive, commensurate with experience.

Company Description

We are a boutique, client-focused family law firm located in Rocklin, CA, committed to providing compassionate and results-driven legal services. Our practice areas include divorce, custody, support, domestic violence, and related family law matters. We value integrity, teamwork, and excellence in all that we do.

Role Description

We are seeking an experienced and organized Legal Secretary to provide high-level administrative support to attorneys. The ideal candidate will have strong legal administrative skills, be comfortable handling sensitive and confidential information, and thrive in a fast-paced legal environment. This position is on-site and in-person, not a remote position. Accordingly, all interviews for this position will be conducted in person at our office.

Key Responsibilities

• Draft, format, and proofread legal documents and correspondence
• Manage attorney calendars, schedule meetings, and coordinate court appearances
• File legal documents with courts (e-filing and hard copy)
• Organize and maintain physical and electronic case files
• Track deadlines and ensure timely submission of legal filings
• Communicate with clients, courts, and other attorneys professionally
• Handle billing and time entry tasks using legal billing software
• Perform general administrative tasks (answering phones, managing emails, and office support)

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor’s degree preferred
• Minimum of 2–3 years of experience as a legal secretary or legal assistant
• Proficiency in Microsoft Office Suite and legal document management systems
• Familiarity with legal terminology, court rules, and filing procedures
• Excellent communication, organizational, and time-management skills
• Strong attention to detail and ability to manage multiple tasks independently
• Experience with Clio is a plus
• Legal Document Preparation and Legal Assistants skills
• Knowledge of Law and Clerical Skills
• Strong organizational and communication skillsAbility to work well under pressure and meet tight deadlines
• Attention to detail and accuracy
• Experience in family law