Clergy Administrative Coordinator

Stephen S. Wise Temple; Los Angeles (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Stephen S. Wise Temple is seeking a Clergy Administrative Coordinator to support daily operations of clergy by managing schedules, communications, records, and event planning.

You will serve as a key liaison among clergy, staff, and congregants, handling confidential information with discretion and providing organized, detail-oriented support. The role requires strong multitasking, professional demeanor, and the ability to learn Wise digital systems, plus experience coordinating calendars, life

Qualifications

• Associate’s degree or higher preferred.
• Ability to develop and maintain good relationships with congregants, clergy, staff and lay leaders.
• Professional demeanor and discretion with confidential information.
• Ability to maintain multiple calendars with attention to detail.
• Congregant-focused and friendly demeanor.
• Detail-oriented with strong organizational and project management skills.
• Excellent written and oral communication.
• Ability to multi-task in a fast-paced environment.
• Ability to learn Wise digital systems (database, project management, MS and Google docs).
• Five years or more experience in a preschool classroom.

Responsibilities

• Provide basic clerical support such as scheduling, fielding calls, correspondence, and receipt/expense reporting.
• Assist with maintaining the calendars for assigned clergy, updating as required.
• Work with B’nai Mitzvah families to schedule meetings, final rehearsal and coordinates with Cantors’ assistant to maintain cohesive B’nai Mitzvah files.
• Perform logistical duties relating to the Clergy’s participation in lifecycle ceremonies (weddings, funerals, etc.), including announcements to the congregation and professional staff team.
• Serve as a key liaison to the clergy support ecosystem including events team, membership team, and development team.
• Perform switchboard duties, as needed.
• Participation in High Holy Day support team.
• Other duties as assigned.

Skills

Relationship building

Discretion

Calendar management

Multi-tasking

Communication (written & verbal)

Customer focus

Problem solving

Learning new systems

Clergy support coordination

Education

Associate’s degree or higher preferred

Tools

Microsoft Office

Google Workspace

Job description

The Clergy Administrative Coordinaor supports the daily operations of several clergy members by managing schedules, communications, records, and event planning. You will ensure smooth coordination between clergy, staff, and the congregation. Organization, discretion, and cultural sensitivity are essential in this role a organized team player with a “no job too small” attitude and strong attention to detail and follow through. You must also exhibit a high degree of discretion and confidentiality.

DUTIES/RESPONSIBILITIES:

• Provide basic clerical support such as scheduling, fielding calls, correspondence, and receipt/expense reporting


• Assist with maintaining the calendars for assigned clergy, updating as required


• Work with B’nai Mitzvah families to schedule meetings, such as, final rehearsal and coordinates with Cantors’ assistant to maintain cohesive B’nai Mitzvah files


• Perform logistical duties relating to the Clergy’s participation in lifecycle ceremonies (weddings, funerals, etc.), including announcements to the congregation and professional staff team


• Serve as a key liaison to the clergy support ecosystem including events team, membership team, and development team


• Perform switchboard duties, as needed


• Participation in High Holy Day support team


• Other duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Associate’s degree or higher preferred


• Ability to develop and maintain good relationships with congregants, the organization’s clergy, internal staff and lay leaders


• Professional demeanor and discretion with regard to confidential information


• Ability to maintain multiple calendars with a careful eye to detail


• Congregant (customer) focus and friendly demeanor


• Detail-orientation with excellent organizational and project management skills, and a keen sense for troubleshooting and problem-solving


• Effective written and oral communication skills


• Ability to multi-task and work efficiently in a fast-paced environment


• Ability to learn Wise digital systems (database, project management, basic Microsoft and Google document functions


• F ive years or more experience working in a preschool classroom


• Excellent writing and communication skills


• Strong interpersonal relationship building skills