Circuit Office & Finance Manager

Circuit of The Americas; Austin, Northern (TX, KY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

The Circuit of The Americas is seeking an Office Manager / Administrator to support daily financial and administrative operations for The Circuit. You will manage accounting, payroll, billing, employee records, and office functions while partnering with leadership, Accounting, and Human Resources.

Responsibilities include revenue reconciliation, billing disputes, month-end close support, reporting to leadership, budgeting assistance, and maintaining compliance.

Qualifications

• Minimum 2 years of accounting, bookkeeping, or related administrative experience.
• High school diploma or equivalent required; college degree in Accounting, Finance, Business Administration, Hospitality, or related field preferred.
• Strong proficiency with Excel and spreadsheet software.
• Experience with accounting, payroll, POS, and/or membership systems preferred.
• Previous private club, hospitality, hotel, sports, or entertainment experience preferred.
• Strong organizational and communication skills with excellent attention to detail.
• Ability to manage multiple priorities and meet financial and payroll deadlines.
• Ability to handle confidential member, employee, payroll, and financial information with discretion.

Responsibilities

• Perform daily revenue reconciliation and cash/deposit activity.
• Manage member billing, statements, payments, account adjustments, and billing disputes.
• Reconcile POS activity, credit card payments, member charges, and other club revenue.
• Review membership documentation and ensure member accounts are established accurately.
• Manage vendor reconciliations and support accounts payable and invoice processing.
• Assist Accounting with month-end close, accruals, reconciliations, and compliance reporting.
• Support payroll processing, timekeeping, commission calculations, employee status changes, and payroll compliance.
• Maintain employee files and assist department heads with onboarding, I-9s, payroll, and benefits administration.
• Reconcile monthly membership, private event, F&B, and other operating revenue.
• Prepare and distribute periodic financial and operational reports to leadership and department heads.
• Maintain system access, administrative records, and required financial and employee documentation.
• Assist with budget tracking, purchasing, office supplies, and vendor administration.
• Respond to member account and billing inquiries professionally and promptly.
• Partner with department heads to ensure established accounting, HR, and administrative procedures are followed.
• Identify and report financial, payroll, or operational discrepancies and assist with resolution.
• Provide general administrative support to The Circuit leadership team.
• Assist with additional projects and responsibilities as business needs require.

Skills

Accounting experience

Excel proficiency

Payroll systems

Membership systems

Organization

Communication skills

Discretion with confidential info

Multitasking

Education

High school diploma or equivalent

Bachelor’s degree in Accounting/Finance/Business Administration/Hospitality

Tools

POS systems

Membership systems

Payroll software

Job description

The Circuit of The Americas is seeking an Office Manager / Administrator to support daily financial and administrative operations for The Circuit. You will manage accounting, payroll, billing, employee records, and office functions while partnering with leadership, Accounting, and Human Resources.

Responsibilities include revenue reconciliation, billing disputes, month-end close support, reporting to leadership, budgeting assistance, and maintaining compliance.