Office & Finance Manager — Entertainment Venue

Circuit of The Americas; Del Valle (CA); On-site; USD 48,000 - 70,000; Full time

Job summary

Circuit of The Americas is seeking an Office Manager / Administrator to support daily financial and administrative operations. The role manages accounting, member billing, payroll, employee administration, and office functions while partnering with Circuit leadership, COTA Accounting, and HR.

The candidate should have strong Excel skills, reliable organization, and experience with payroll and billing systems. A professional, discreet approach is required in a fast-paced environment.

Qualifications

• High school diploma required; college degree in Accounting/Finance preferred.
• Experience with accounting, payroll, POS, and/or membership systems is advantageous.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Perform daily revenue reconciliation and cash/deposit activity.
• Manage member billing, statements, payments, and adjustments.
• Reconcile POS activity, credit card payments, and club revenue.
• Review membership documentation and ensure accurate account setup.
• Assist with accounts payable, vendor reconciliations, and invoicing.
• Support month-end close, accruals, reconciliations, and reporting.
• Coordinate payroll processing, timekeeping, and compliance.
• Maintain employee files and onboarding/documentation processes.
• Prepare periodic financial and operational reports for leadership.
• Maintain system access and essential financial/employee records.
• Assist with budgeting, purchasing, and vendor administration.
• Respond to inquiries professionally and promptly.

Skills

Excel

Organization

Attention to detail

Discretion

Education

High school diploma

Accounting/Finance degree preferred

Tools

Payroll systems

POS systems

Membership systems

Job description

Circuit of The Americas is seeking an Office Manager / Administrator to support daily financial and administrative operations. The role manages accounting, member billing, payroll, employee administration, and office functions while partnering with Circuit leadership, COTA Accounting, and HR.

The candidate should have strong Excel skills, reliable organization, and experience with payroll and billing systems. A professional, discreet approach is required in a fast-paced environment.