Finance & Operations Lead for Private Club & Events

CIRCUIT OF THE AMERICAS LLC; Del Valle (CA); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Circuit of The Americas LLC in Austin, TX seeks an Office Manager / Administrator to support daily financial and administrative operations. The role handles member billing, payroll, employee administration, and office functions while partnering with The Circuit leadership, COTA Accounting, and Human Resources.

Reports to EVP of E&H with a dotted-line to COTA Accounting/HR to ensure financial controls and administrative standards.

Qualifications

• 2+ years of accounting, bookkeeping, or related administrative experience.
• High school diploma or equivalent required; college degree in Accounting, Finance, Business Administration, Hospitality, or related field preferred.
• Strong proficiency with Excel and spreadsheet software.
• Experience with accounting, payroll, POS, and/or membership systems preferred.
• Previous private club, hospitality, hotel, sports, or entertainment experience preferred.
• Strong organizational and communication skills with excellent attention to detail.
• Ability to manage multiple priorities and meet financial and payroll deadlines.
• Ability to handle confidential member, employee, payroll, and financial information with discretion.

Responsibilities

• Perform daily revenue reconciliation and cash/deposit activity.
• Manage member billing, statements, payments, account adjustments, and billing disputes.
• Reconcile POS activity, credit card payments, member charges, and other club revenue.
• Review membership documentation and ensure member accounts are established accurately.
• Manage vendor reconciliations and support accounts payable and invoice processing.
• Assist Accounting with month-end close, accruals, reconciliations, and compliance reporting.
• Support payroll processing, timekeeping, commission calculations, employee status changes, and payroll compliance.
• Maintain employee files and assist department heads with onboarding, I-9s, payroll, and benefits administration.
• Reconcile monthly membership, private event, F&B, and other operating revenue.
• Prepare and distribute periodic financial and operational reports to leadership and department heads.

Skills

Excel

Accounting

Payroll

Administration

Education

High school diploma

Accounting/Finance degree preferred

Tools

POS System

Membership System

Job description

Circuit of The Americas LLC in Austin, TX seeks an Office Manager / Administrator to support daily financial and administrative operations. The role handles member billing, payroll, employee administration, and office functions while partnering with The Circuit leadership, COTA Accounting, and Human Resources.

Reports to EVP of E&H with a dotted-line to COTA Accounting/HR to ensure financial controls and administrative standards.