CIO Executive Assistant – Strategic IT Ops & Travel

Sweetwater; Fort Wayne (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Sweetwater, the nation's leading online retailer of musical instruments and pro audio gear, seeks an Executive Assistant to the CIO/IT team. This role manages calendars, travel, communications, and daily operations for a 200+ person IT organization.

As primary contact for the CIO’s office, you’ll triage requests, prepare materials, and coordinate cross-functional initiatives, budgeting, and vendor documents with discretion.

Qualifications

• Bachelor's degree in Communications, Business, or related field.
• 3–5+ years of experience as an Executive Assistant supporting C-Level and VP roles.
• Excellent written and verbal communication skills.
• Strong experience with Excel, PowerPoint, and Microsoft Office Suite.
• Experience with Looker and Power BI or similar data tools is preferred.

Responsibilities

• Manage CIO and VP IT calendars and travel with high autonomy.
• Prepare agendas, materials, and meeting minutes for cross-functional audiences.
• Coordinate departmental initiatives and track milestones across IT teams.
• Handle confidential personnel, vendor, and budget matters discretely.
• Oversee department credit statements, purchase requests, and invoicing workflows.
• Maintain office space, supplies, and onboarding logistics.

Skills

Communication

Multitasking

Executive support

Data interpretation

Education

Bachelor's degree in Communications or Business

Tools

Excel

PowerPoint

Microsoft Office Suite

Looker

Power BI

Job description

Sweetwater, the nation's leading online retailer of musical instruments and pro audio gear, seeks an Executive Assistant to the CIO/IT team. This role manages calendars, travel, communications, and daily operations for a 200+ person IT organization.

As primary contact for the CIO’s office, you’ll triage requests, prepare materials, and coordinate cross-functional initiatives, budgeting, and vendor documents with discretion.