Christmas Administrative Assistant (8692)

The Salvation Army; Freeport (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

The Salvation Army in Freeport, TX is seeking an organized administrative assistant to support the Christmas Angel Tree and Kettle programs. You will help prepare records, maintain payroll-related files, and generate reports for Corps and Area Command locations.

You will handle data entry, manage donations, assist with social media inquiries, and coordinate gifts for distribution. This role requires strong public-facing skills and accurate record-keeping for seasonal operations.

Qualifications

• High School diploma or GED required with one year of public-facing experience.
• Experience handling payroll-related records is a plus.
• Ability to use payroll software and maintain accurate records efficiently.

Responsibilities

• Assist Christmas Angel Tree and Kettle Coordinator with program administration.
• Enter payroll summaries weekly for seasonal staff using payroll software.
• Maintain Christmas program records and reports for Corps or Area Command.
• Prepare and maintain statistics and reports on program activity.
• Assist with social media inquiries and report sharing.
• Assist with data entry for Christmas Angel Tree or Kettle programs.
• Support Special Care Applications for Angel Tree program.
• Answer phones and relay messages as directed.
• Prepare gifts for distribution, including sorting and labeling.
• Inventory and report on incoming donations by Angel Tree staff.
• Order office supplies and process check requests for invoices.
• Stock refrigerator nightly for volunteers.
• Inventory snacks and arrange replacements as needed.
• Coordinate staff meals and lunches during distributions.
• Assist with daily warehouse activity.

Skills

Public interaction

Data entry

Organizational skills

Social media inquiries handling

Customer service

Education

High School Diploma or GED

Tools

Payroll software

Job description

Job Details: Job Location: TX-Freeport Corps - Freeport, TX 77541, Education Level: High School Diploma/GED, Job Category: Christmas

JOB SUMMARY:

Assists the Christmas Angel Tree and/or Kettle Coordinator at Corps or Area Command locations; assists in preparing records and reports regarding Christmas Angel Tree or Kettle activity.

ESSENTIAL FUNCTIONS:

• Ensure all new hire paperwork for either Christmas program is complete and signed off by the Christmas Angel Tree or Kettle Coordinator.
• Enters payroll summary information weekly for seasonal employees, using the payroll software.
• Maintains orderly Christmas files on all payroll information; obtains employee signatures on payroll summaries and assembles all documents for delivery to the DFW Area Command payroll department each pay period.
• Prepares and maintains accurate Christmas Angel Tree and/or Kettle statistics, records and reports regarding program activity for Corps and/or Area Command locations.
• Assists with social media inquiries and share report details for social media
• Assists with data entry if needed for Christmas Angel Tree or Kettle programs
• Works with all details of Special Care Applications for Angel Tree Program.
• Assists in answering the telephone and responds calls, including answering questions and taking messages as instructed.
• Assists in preparing gifts for distribution, including sorting, labeling and organizing gifts.
• Keeps inventory of incoming donations reported from Angel Tree staff.
• Issues office supplies as requested, maintains general inventory of office supplies, and reports to supervisor when stocks of any standard supplies are running low.
• Orders supplies and processes check requests for invoices.
• Stocks the refrigerator every night to ensure volunteers have cold water.
• Inventories snacks and orders replacements, as needed.
• Coordinates with Corps and/or Area Command Officers and Development department staff (if applicable) receiving lunches for staff during distribution.
• Assists with daily warehouse activity.

Qualifications: EDUCATION AND EXPERIENCE:

• High School or G.E.D. and one-year experience working with the public.
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

• Valid Driver ' s License

Equal Opportunity Employer: Veterans