Christmas Administrative Assistant

Salvation Army A Georgia Corp; Freeport (TX); On-site; USD 17,000 - 22,000; Full time

Job summary

Salvation Army A Georgia Corp is seeking an organized administrative assistant to support Christmas Angel Tree and Kettle operations at Corps or Area Command locations. You will help prepare records, maintain payroll summaries, and generate reports.

You will answer phones, assist with data entry, manage gift preparation and distribution, track donations and inventories, and coordinate supplies for volunteers. A high school diploma or GED with public-facing experience is required.

Qualifications

• High School diploma or GED with 1 year public-facing experience.

Responsibilities

• Assist Christmas Angel Tree and Kettle Coordinator.
• Prepare records and reports for program activity.
• Enter payroll summaries weekly for seasonal employees.
• Maintain Christmas files and payroll documents.
• Assist with social media inquiries and report details.
• Data entry for Christmas Angel Tree or Kettle programs.
• Answer telephone and take messages as instructed.
• Prepare gifts for distribution, sorting, labeling, organizing.
• Keep inventory of incoming donations reported by Angel Tree staff.
• Distribute office supplies and report low stocks.
• Stock the refrigerator nightly for volunteers.
• Coordinate lunches for staff during distributions.
• Assist with daily warehouse activity.

Skills

Data entry

Customer service

Records management

Inventory management

Phone etiquette

Education

High school diploma or GED

Tools

Payroll software

Job description

JOB SUMMARY:Assists the Christmas Angel Tree and/or Kettle Coordinator at Corps or Area Command locations; assists in preparing records and reports regarding Christmas Angel Tree or Kettle activity.ESSENTIAL FUNCTIONS:Ensure all new hire paperwork for either Christmas program is complete and signed off by the Christmas Angel Tree or Kettle Coordinator.Enters payroll summary information weekly for seasonal employees, using the payroll software.Maintains orderly Christmas files on all payroll information; obtains employee signatures on payroll summaries and assembles all documents for delivery to the DFW Area Command payroll department each pay period.Prepares and maintains accurate Christmas Angel Tree and/or Kettle statistics, records and reports regarding program activity for Corps and/or Area Command locations.Assists with social media inquiries and share report details for social mediaAssists with data entry if needed for Christmas Angel Tree or Kettle programsWorks with all details of Special Care Applications for Angel Tree Program.Assists in answering the telephone and responds calls, including answering questions andtaking messages as instructed.Assists in preparing gifts for distribution, including sorting, labeling and organizing gifts.Keeps inventory of incoming donations reported from Angel Tree staff.Issues office supplies as requested, maintains general inventory of office supplies,and reports to supervisor when stocks of any standard supplies are running low.Orders supplies and processes check requests for invoices.Stocks the refrigerator every night to ensure volunteers have cold water.Inventories snacks and orders replacements, as needed.Coordinates with Corps and/or Area Command Officers and Developmentdepartment staff (if applicable) receiving lunches for staff during distribution.Assists with daily warehouse activity.EDUCATION AND EXPERIENCE:High School or G.E.D.and one-year experience working with the public.orany equivalent combination of training and experience which provides the required knowledge, skills, and abilities.LICENSES AND CERTIFICATIONS:Valid Driver ' s LicenseEqual Opportunity Employer: Veterans