Assistant Director / Office Manager

Acquire4Hire; Seymour (CT); On-site; USD 30,000 - 45,000; Part time

Job summary

Acquire4Hire is seeking an Office Manager for our childcare center in Seymour, Connecticut. This unique position combines office management with interaction with children, making every workday rewarding. You'll support the Center Director, manage budgets, and ensure a safe and organized environment for children aged 3 to 10.

The ideal candidate has office administration experience, strong interpersonal skills, and is ready to provide excellent customer service to parents and visitors. Join our supportive team in making a positive impact!

Qualifications

• Must demonstrate excellent interpersonal and communication skills.
• Must be organized and self-motivated, with a problem-solving mindset.
• Must meet state criteria for child care employment.

Responsibilities

• Ensure safety and supervision of children ages 3-10.
• Manage communication and objectives within classrooms.
• Assist the Center Director with various administrative tasks.
• Track expenses and manage general office duties.
• Greet parents and perform customer service tasks.

Skills

Office or Administrative experience

Exceptional interpersonal skills

Excellent verbal and written communication

Strong business sense

Strong administrative and time management skills

Flexibility and adaptability

Customer service

Education

High school diploma / GED

Tools

Microsoft Office

Childcare management software

Job description

About This Role

Do you love working with children but find yourself drawn to the business side of the field? Do you have strong office management skills with the ability to juggle multiple priorities? Join our small childcare center and find yourself working in a fun and meaningful position with a supportive team.

This Office Manager role allows you to have the best of both worlds by working with children and gaining job satisfaction through growing enrollment, communicating with parents, and organizing office responsibilities. As an Office Manager you will work with the Director, teachers, and families to provide a home away from home for children in our care.

What You'll Do

• Ensure the safety and supervision of children ages 3 years – 10 years.
• Ensure that all staff members understand the objectives and expectations within each classroom.
• Assist the Center Director with adherence to childcare licensing requirements as well as internal policies of the company.
• Understand, manage, and track expenses, revenue, and goals for annual budgeting, and billing.
• Substitute as Center Director in the event of their absence.
• Review staffing needs, scheduling, and classroom assignments.
• Establish and maintain effective communication with children, parents and staff.
• You may supervise support staff and be asked to step into a classroom.
• Order and purchase teaching materials including toys, books, educational aids, cleaning supplies, food, and first aid supplies.
• Maintain staff‑to‑child ratios in all classrooms.
• Perform general office duties daily including reading mail and email, making and receiving phone calls, filing documents, managing database systems, and overseeing all office activities.
• Greet parents and visitors, answer questions, arrange meetings, lead tours, and perform other daily customer service tasks.
• Ensure all required paperwork for children, staff, and licensing are obtained and organized in a timely manner in accordance to state licensing regulations (including required emergency plans and drills).

Requirements

• Office or Administrative experience.
• Ability to work within regular operating hours.
• Must meet state criteria for child care employment.
• Computer proficiency including email, data entry, social media, Microsoft Office, and childcare management software.
• Must possess exceptional interpersonal skills with children and adults alike.
• Must demonstrate excellent verbal and written communication skills in order to communicate with parents, staff, and children.
• Must be organized and have a strong business sense.
• Must have an appropriate code of ethics for working with young children.
• Must be flexible and able to react appropriately to changing circumstances.
• Must have strong administrative and time management skills.
• Must possess excellent customer service.
• Must be professional and provide a public face for the childcare facility.
• At least 18 years of age and a high school diploma / GED required.
• Self-motivated with ability to problem solve and make decisions independently.

Nice to Haves

• 2+ years of childcare or teaching experience preferred.
• Knowledge of Brightwheel Child Care Software.

Benefits

• Part Time Available.