Office Manager

A WHOLE NEW WORLD ACADEMY; Hoboken (NJ); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Health insurance

Paid time off

Training & development

Medical reimbursement available

Structured systems

Job summary

A childcare center in Hoboken is seeking a highly organized Office Manager to support daily operations, manage communications, and ensure compliance with NJ State Childcare regulations. The ideal candidate will have strong customer service and communication skills, with previous office administration experience being preferred. Duties include managing front-desk operations, assisting with enrollment, and creating engaging content for social media to connect with families.

Qualifications

• High school diploma/GED required, some college preferred.
• Previous experience in office administration or school setting preferred.
• Skilled in Microsoft Office and social media platforms.

Responsibilities

• Manage front-desk operations with a welcoming presence.
• Assist with enrollment paperwork and attendance records.
• Serve as a liaison between parents, teachers, and administration.
• Create and post engaging content for social media.
• Help manage website updates and family communication tools.

Skills

Customer service

Communication

Microsoft Office

Problem-solving

Time management

Education

High school diploma/GED

Some college preferred

Tools

Microsoft Excel

Outlook

Social media platforms

Job description

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off
• Training & development
• Medical reimbursement available
• Paid vacation, holidays, and time off
• Structured systems, supportive leadership, and positive school culture
• Growth opportunities within a growing childcare center
• Professional development and training

Job Summary

A Whole New World Academy is seeking a friendly, highly organized Office Manager to support daily daycare operations, parent communication, staff coordination, manage NJ State Childcare regulations and administrative workflow. The ideal candidate will be confident working in a school environment, comfortable interacting with children and families, and able to manage front‑office tasks with professionalism and care.

This role includes administrative duties, enrollment support, attendance tracking, scheduling, parent communication, and general assistance to the Director. The Office Manager will also support social media postings, helping keep our families engaged and showcasing classroom activities, events, and center updates.

Responsibilities

• Manage front‑desk operations with a warm, welcoming presence for families and visitors
• Assist with enrollment paperwork, attendance records, billing coordination, and student files
• Serve as a liaison between parents, teachers, and administration
• Respond to emails, phone calls, and parent inquiries in a timely and professional manner
• Support scheduling, event planning, forms, compliance documents, and daily logistics
• Maintain the center calendar and assist with staffing communication when needed
• Create and post engaging content for social media (Instagram, Facebook, newsletters, etc.)
• Capture photos/videos (with permission) of classroom activities for marketing/updates
• Help manage website updates, flyers, announcements, and family communication tools
• Provide classroom support when necessary – reading to children, transitions, pickups, etc.
• Uphold privacy, safety, and center policies at all times

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience in office administration, front desk management, daycare, or school setting preferred
• Skilled in Microsoft Office, Excel, Outlook and social media platforms
• Strong customer service and communication skills — enjoys interacting with parents and staff
• Comfortable working around children and supporting classroom needs occasionally
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem‑solving skills and attention to detail
• Excellent verbal and written communication skills