Chief of Staff

PoliticalRiskJobs.com; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Horizon Engage, a New York-based strategic intelligence firm, seeks a Chief of Staff to support the CEO and the executive team. This hands-on role builds out the office function at a small, growing company, ensuring smooth day-to-day operations and trusted executive support.

You will manage calendars, travel, correspondence, and external representation, coordinating across a global team and the New York office.

Qualifications

• 7+ years in executive assistant, chief of staff, or office management roles.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication; professional presence.
• Discretion and confidentiality in handling sensitive information.
• Ability to coordinate across time zones and cultures.

Responsibilities

• Manage CEO calendar, scheduling, correspondence, and travel for the executive team.
• Prepare agendas, take notes, and track follow-up actions for meetings.
• Represent the CEO externally and support business development activities.
• Oversee New York office operations, vendor relations, and facilities.
• Coordinate across a globally distributed team and time zones.
• Lead ad hoc projects for the CEO as needed.

Skills

Executive support

Office management

Global coordination

Discretion

Communication

Organization

Adaptability

Education

Bachelor's degree or equivalent

Job description

About Horizon Engage

Horizon Engage is a New York-based strategic intelligence platform that delivers the clarity global investors need to make smarter decisions.

Horizon Engage is a New York-based strategic intelligence platform that delivers the clarity global investors need to make smarter decisions. A founder-run advisory operating and steadily growing since 2003, Horizon Engage counts the senior leadership of the world’s largest energy, renewables and mining companies among its clients. We cover over 70 countries, supported by a network of 100+ in-country experts. Our team helps clients navigate their most critical questions about governments, policies, and people - through the lens of industry insight and practical, business-focused advice.

The Role

Horizon Engage is seeking a Chief of Staff to support the CEO, and work closely with the broader executive team. This is a hands-on, high-trust role at a small and growing company where there is currently no administrative or executive assistant support – you will build out that function in order to streamline day-to-day operations.

The role combines three core areas of responsibility: direct executive support (calendaring, scheduling, correspondence and travel planning for the executive team), external representation (client interactions, some business development operations, and standing in for the CEO in select situations), and office management for our New York headquarters. You will be a trusted right hand to the CEO and a steady operational presence for the firm as a whole.

Key Responsibilities

The Chief Of Staff Will Have Primary Responsibility For Keeping The CEO And Executive Team Organized And Effective, And For The Smooth Day-to-day Operation Of The New York Office, Including

• Executive support: Manage the CEO’s calendar, scheduling, correspondence and travel arrangements, and provide administrative support to other members of the executive team as needed.
• Meeting and communications management: Prepare agendas and briefing materials ahead of key meetings, take notes and track follow-up items, and help ensure priorities and commitments made by the executive team are carried through.
• External representation: Serve as a professional, polished point of contact for clients and external stakeholders, and represent the CEO or executive team in select external situations and meetings where appropriate.
• Business development support: Provide administrative support to the firm’s business development efforts – coordinating client meetings, maintaining CRM records, and helping prepare proposals and follow-up materials.
• Office management: Own day-to-day operations of the New York office, including vendor and supplier relationships, office supplies and equipment, guest hosting, and general upkeep of a professional, welcoming workspace.
• Cross-team coordination: Act as a connective point across a globally distributed team of roughly 30 people, helping coordinate schedules, projects and communication across offices and time zones.
• Special projects: Take on ad hoc projects and initiatives for the CEO, adapting to the evolving needs of a small and growing company.

Candidate Profile

• Experience: 7+ years in an executive assistant, chief of staff, or office management role, ideally at a small company or fast-moving professional services environment where you wore multiple hats.
• Organizational skills: Exceptional attention to detail and the ability to juggle competing priorities calmly, keeping the executive team organized without needing much oversight.
• Professional presence: Polished written and verbal communication skills, and the comfort and judgment to represent the firm and its executives in front of clients and outside partners.
• Discretion: A strong sense of judgment and confidentiality; comfortable handling sensitive business and client information.
• Adaptability: Genuinely enjoys building processes from scratch and moving fluidly between high-level executive support and hands-on office logistics.
• Global mindset: Comfortable coordinating across time zones and cultures with a globally distributed team.
• Education: Bachelor’s degree or equivalent professional experience.
• Location: Based in New York and able to work from the Horizon Engage office regularly, given the office management component of the role.