Chief of Life: Elite Personal & Executive Assistant

AtlasBrands; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

AtlasBrands in Miami (Brickell) seeks an experienced Executive Assistant to be the Chief of Life for our Founder & CEO. You will own and orchestrate the day-to-day operations of his personal life and business affairs, ensuring everything runs smoothly without his direct involvement.

This role requires a proactive, long-term partner who can manage personal operations, travel, vendors, calendar, and project administration across entities, while maintaining discretion, high standards, and a luxury

Qualifications

• Proven experience as a personal Executive Assistant, Chief of Staff, or “Chief of Life” to a founder or high-net-worth individual.
• Experience supporting someone operating at a large scale and demanding environment.
• Ability to handle both personal and business operations in one role.
• Proficiency with Google Workspace, Notion, and AI tools.

Responsibilities

• Own Seth’s Personal Operating System and build a central task system.
• Manage Seth’s inbox, mail, and legal/business-facing items; draft replies as needed.
• Track and push forward commitments with CPAs, lawyers, vendors, and team members.
• Manage calendar, scheduling, and meeting prep to protect his time.
• Oversee home operations: vendors, errands, travel, groceries, and upkeep.
• Build and manage a high-standard vendor ecosystem with vetted options.
• Plan travel, reservations, events, and luxury experiences end-to-end.
• Support admin tasks, paperwork, project tracking, and recruiting operations.
• Maintain a personal CRM and keep birthdays and key dates up to date.
• Regularly identify and implement improvements to routines and systems.

Skills

Google Workspace

Notion

AI tools

Communication

Discretion

Organization

Resourcefulness

Time management

Tools

Notion

Google Workspace

Job description

AtlasBrands in Miami (Brickell) seeks an experienced Executive Assistant to be the Chief of Life for our Founder & CEO. You will own and orchestrate the day-to-day operations of his personal life and business affairs, ensuring everything runs smoothly without his direct involvement.

This role requires a proactive, long-term partner who can manage personal operations, travel, vendors, calendar, and project administration across entities, while maintaining discretion, high standards, and a luxury