Chemistry Dept Admin Lead | Student Programs

The Friedman School of Nutrition Science and Policy; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University’s Department of Chemistry seeks an Administrative Coordinator to provide advanced administrative support for undergraduate and graduate programs under limited supervision. You will be the primary resource for students, faculty and staff, handle confidential situations, manage daily operations and databases, and prepare reports for ACS and partners.

The role includes coordinating events, handling marketing and publicity, and training new staff as needed.

Qualifications

• 5+ years of related administrative experience.
• Advanced knowledge of Microsoft Office Suite.
• Strong organizational and interpersonal skills.
• Ability to handle confidential situations.
• Experience supporting undergraduate and graduate programs.

Responsibilities

• Serve as highly visible resource for internal and external constituents on department policies and procedures; provide academic support and advising for undergraduates; manage undergraduate research applications and lab matching; be the department's first contact for students.
• Produce and edit complex documents, reports, spreadsheets and presentation materials; respond to routine correspondence; prepare meeting agendas and minutes; report for ACS and partners.
• Oversee daily department operations; evaluate workflow, productivity and customer service; coordinate with university services to meet needs (facilities, technology, procurement).
• Oversee databases and file systems; pull and audit data for reports; collaborate with faculty to create and manage alumni programs.
• Coordinate plans and logistics for projects and events; handle marketing and publicity; communicate with speakers and venues; track timelines and deliverables.
• Train new support staff and temporary help; provide direction and feedback on performance; perform other duties as needed.

Skills

Microsoft Office Suite

Administrative coordination

Interpersonal skills

Education

High School / GED

College degree may substitute for experience

Job description

Tufts University’s Department of Chemistry seeks an Administrative Coordinator to provide advanced administrative support for undergraduate and graduate programs under limited supervision. You will be the primary resource for students, faculty and staff, handle confidential situations, manage daily operations and databases, and prepare reports for ACS and partners.

The role includes coordinating events, handling marketing and publicity, and training new staff as needed.