Senior Administrative Coordinator – Chemistry Dept

Tufts University; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University's Department of Chemistry is seeking an Administrative Coordinator to provide advanced administrative support for undergraduate and graduate programs. You will handle confidential matters, assist with advising, manage applications, and support department operations.

The role involves producing complex documents, coordinating meetings, and overseeing data and reporting processes. You will train staff, support events, and contribute to the alumni program.

Qualifications

• High School /GED and 5+ years of related experience are required.
• Advanced knowledge of Microsoft Office Suite is required.
• Ability to monitor financial transactions and maintain strong organizational and interpersonal skills.

Responsibilities

• Serve as primary resource for policies and procedures; advise undergrad students and manage undergraduate research applications and lab matching.
• Produce and edit complex documents, reports, spreadsheets and presentation materials; prepare meeting agendas and minutes.
• Oversee daily department operations, evaluate workflow and ensure services meet needs of faculty, staff and students.
• Audit data and generate reports; collaborate with faculty program directors to manage alumni programs.
• Coordinate plans and logistics for projects and large events; handle marketing, publicity and coordination with venues.
• Train new staff and temporary workers; provide guidance and perform other duties as needed.

Skills

Strong organizational skills

Interpersonal skills

5+ years of related experience

Education

High School / GED

College degree

Tools

Microsoft Office Suite

Job description

Tufts University's Department of Chemistry is seeking an Administrative Coordinator to provide advanced administrative support for undergraduate and graduate programs. You will handle confidential matters, assist with advising, manage applications, and support department operations.

The role involves producing complex documents, coordinating meetings, and overseeing data and reporting processes. You will train staff, support events, and contribute to the alumni program.