Remote Administrative Coordinator, Chemistry

William & Mary; Virginia; On-site; USD 41,000 - 51,000; Full time

Job summary

William & Mary’s Chemistry Department seeks an Administrative Coordinator to support department leadership, staff, and laboratories. The role covers office administration, travel coordination, and records management, with duties extending to communications and IT support.

Occasional evening/weekend work is possible during events; the position is non-exempt and may require overtime as needed. Competitive compensation up to $46,000.

Qualifications

• High School graduate or equivalent.
• Knowledge of general employment/hiring practices and procedures.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook, and Teams.
• Familiar with fiscal administration and general accounting practices.
• Ability to learn productivity systems and applications.
• Ability to interpret and apply organizational policies and procedures.

Responsibilities

• Provide administrative and office support for the department and laboratories.
• Coordinate travel logistics and reimbursements; assist with communications and IT support.
• Manage records for students, faculty, and staff; maintain spreadsheets for operations.
• Greet visitors and respond to inquiries via phone, email, or in person.
• Arrange and coordinate meetings, events, and guest travel; handle catering and agendas.
• Assist with lab and office equipment, mail distribution, and basic procurement.

Skills

Customer service

Verbal & written communication

Organizational skills

Learning productivity tools

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

William & Mary’s Chemistry Department seeks an Administrative Coordinator to support department leadership, staff, and laboratories. The role covers office administration, travel coordination, and records management, with duties extending to communications and IT support.

Occasional evening/weekend work is possible during events; the position is non-exempt and may require overtime as needed. Competitive compensation up to $46,000.