Chatham Program Assistant: Admin & Operations

Travel Security Careers; Chatham (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Chatham, MA is seeking Program Assistants to support managers and operations with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and ensuring timely communication across teams.

Ideal candidates will be detail-oriented, able to handle multiple assignments, and comfortable working with sensitive information.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, schedules, records, or performance information.
• Experience with payroll, timekeeping, finance, or HR functions is helpful.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office

Job description

Transportation Security Administration in Chatham, MA is seeking Program Assistants to support managers and operations with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and ensuring timely communication across teams.

Ideal candidates will be detail-oriented, able to handle multiple assignments, and comfortable working with sensitive information.