Charter Schools Administrative & Data Coordinator

Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Shelby County Schools is seeking an Administrative Assistant to handle day-to-day office duties for the Office of Charter Schools. You will support parents, school leaders, and community members by phone, email, or walk-ins, report to the Assistant Superintendent of Charter Schools, and help manage records and contracts.

The role requires strong Microsoft Office skills, data management, and the ability to multi-task under pressure.

Qualifications

• Requires a High School diploma or equivalent plus an additional four (4) years of secretarial/clerical and computer experience, or equivalent.
• Certification in Microsoft Office and/or Administrative Professional (CAP) preferred.

Responsibilities

• First point of contact for constituents; handle high volume inquiries.
• Document transactions in data tracking system and maintain daily reports.
• Create correspondence using Word; organize and maintain filing systems and records (SharePoint, PowerBI).
• Update Office of Charter Schools directory and website as needed.
• Assist with contracts; coordinate scheduling, events, and document distribution.
• Collect data, compile reports, and maintain records; research information as required.
• Manage payroll, attendance, and other employee records; assist with budgets.

Skills

Customer service

Multitasking

Communication

Education

High School diploma or equivalent

CAP Certification (Preferred)

Tools

Microsoft Office

Job description

Shelby County Schools is seeking an Administrative Assistant to handle day-to-day office duties for the Office of Charter Schools. You will support parents, school leaders, and community members by phone, email, or walk-ins, report to the Assistant Superintendent of Charter Schools, and help manage records and contracts.

The role requires strong Microsoft Office skills, data management, and the ability to multi-task under pressure.