Charlotte Office & Onboarding Coordinator

Horton & Mendez, Attorneys at Law, PLLC; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Horton & Mendez, Attorneys at Law, PLLC seeks an Office Coordinator for our newly opened Charlotte office. You will be the first impression for visitors, manage front-desk duties, calendars, and vendor relationships while supporting leadership and operations.

Ideal candidate brings 2+ years in office coordination, strong organizational skills, and the ability to work independently with sound judgment in a fast-paced environment. This role offers growth as the Charlotte location expands.

Qualifications

• 2+ years in office coordination, admin, or front desk.
• Strong organizational skills and attention to detail.
• Dependable with sensitive information.
• Capable of managing multiple priorities and adapting quickly.
• Excellent interpersonal skills and independent judgment.

Responsibilities

• Serve as the first point of contact for visitors and staff, greeting guests and directing calls.
• Manage incoming and outgoing mail and packages.
• Own the conference room calendar, ensuring bookings are coordinated and non-overlapping.
• Maintain a well-organized, welcoming office environment.
• Monitor office supply inventory and place orders to maintain stock levels.
• Be the point of contact for building maintenance requests and office vendors.
• Help establish office systems, vendor relationships, and supply processes for a newly opened location.
• Provide administrative support to leadership and operations, including data entry, document preparation, and filing.
• Partner with People & Culture Director to plan and execute employee events.
• Support new hire onboarding, including workspace prep and first-day logistics.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Independent work

Multi-tasking

Job description

Horton & Mendez, Attorneys at Law, PLLC seeks an Office Coordinator for our newly opened Charlotte office. You will be the first impression for visitors, manage front-desk duties, calendars, and vendor relationships while supporting leadership and operations.

Ideal candidate brings 2+ years in office coordination, strong organizational skills, and the ability to work independently with sound judgment in a fast-paced environment. This role offers growth as the Charlotte location expands.