Office Coordinator - Charlotte, NC (Onsite)

Horton & Mendez, Attorneys at Law, PLLC; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Horton & Mendez, Attorneys at Law, PLLC seeks an Office Coordinator for our newly opened Charlotte office. You will be the first impression for visitors, manage front-desk duties, calendars, and vendor relationships while supporting leadership and operations.

Ideal candidate brings 2+ years in office coordination, strong organizational skills, and the ability to work independently with sound judgment in a fast-paced environment. This role offers growth as the Charlotte location expands.

Qualifications

• 2+ years in office coordination, admin, or front desk.
• Strong organizational skills and attention to detail.
• Dependable with sensitive information.
• Capable of managing multiple priorities and adapting quickly.
• Excellent interpersonal skills and independent judgment.

Responsibilities

• Serve as the first point of contact for visitors and staff, greeting guests and directing calls.
• Manage incoming and outgoing mail and packages.
• Own the conference room calendar, ensuring bookings are coordinated and non-overlapping.
• Maintain a well-organized, welcoming office environment.
• Monitor office supply inventory and place orders to maintain stock levels.
• Be the point of contact for building maintenance requests and office vendors.
• Help establish office systems, vendor relationships, and supply processes for a newly opened location.
• Provide administrative support to leadership and operations, including data entry, document preparation, and filing.
• Partner with People & Culture Director to plan and execute employee events.
• Support new hire onboarding, including workspace prep and first-day logistics.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Independent work

Multi-tasking

Job description

Join Our Team: The Culture Behind Horton & Mendez, a Growing NC Law Firm

Horton & Mendez is a dedicated personal injury law firm based in Wilmington, North Carolina. Our firm brings unparalleled expertise and insider knowledge to each case and client. Our mission is simple: to provide personalized, compassionate, and effective legal representation to individuals who have suffered injuries due to accidents or negligence.

About the Role:

Horton & Mendez is seeking an Office Coordinator to be the first impression of our new Charlotte office and the person who keeps it running day to day - from front desk and facilities to supporting the team, firm leadership, employee engagement, and new hire onboarding. Because this is a newly opened location, this person will help establish office systems and vendor relationships from the ground up and operate with a high degree of independence. The ideal candidate works well with others, adapts quickly to shifting priorities, thinks on their feet, and is comfortable exercising sound judgment without daily on-site oversight.

What You'll Do:

• Serve as the first point of contact for visitors and staff, including greeting guests and answering and directing incoming calls
• Manage incoming and outgoing mail and packages
• Own the conference room calendar, ensuring bookings are coordinated and run without overlap
• Maintain a well-organized, welcoming office environment
• Monitor office supply inventory and place orders to maintain appropriate stock levels
• Serve as the point of contact for building maintenance requests and office vendors
• Help establish office systems, vendor relationships, and supply processes for a newly opened location
• Provide administrative support to leadership and operations, including data entry, document preparation, and filing
• Partner with the People & Culture Director to plan and execute employee events
• Support new hire onboarding, including preparing workspaces and coordinating first-day logistics

What we are looking for:

• 2+ years of experience in an office coordination, administrative, or front-desk role
• Strong organizational skills and high attention to detail
• Dependable and trustworthy with sensitive information
• Comfortable managing multiple priorities and adapting quickly to shifting needs
• Strong interpersonal skills and the ability to work well with people at all levels
• Proven ability to operate independently and exercise sound judgment with minimal day-to-day oversight

Bonus Points:

• Experience supporting Operations or People & Culture functions
• Experience planning office or team events
• Familiarity with calendar and scheduling tools (e.g., Outlook, Google Calendar)
• Interest in identifying and improving office processes

Physical Requirements/Work Requirements & Environment

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

EEO Statement

We are committed to hiring the best people for the job, regardless of race, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.