Chancellor’s Office Executive Assistant (Temporary)

UNCSA; Winston-Salem (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

UNCSA is seeking a Temporary Executive Assistant to support the Chancellor's Office with comprehensive administrative and operational assistance. The role requires coordinating executive schedules, handling communications, organizing meetings and events, and maintaining confidential records with professionalism and discretion.

The position emphasizes supporting financial and administrative processes, budgeting assistance, and effective information flow between leadership and campus departments.

Qualifications

• Four years experience serving upper level administration; Bachelor's degree or equivalent professional experience; Comprehensive knowledge and experience using the Microsoft Office Suite, and ability to learn numerous technology service platforms.

Responsibilities

• Manage complex calendars, schedule meetings, coordinate travel arrangements, and maintain executive schedules.
• Prepare, edit, and distribute correspondence, reports, presentations, meeting agendas, and other executive communications.
• Serve as a primary point of contact for faculty, staff, students, trustees, donors, government officials, and external constituents.
• Coordinate logistics for meetings, special events, campus visits, and executive functions.
• Provide administrative support for committees, boards, and leadership teams, including preparing materials and recording meeting minutes.
• Process travel authorizations, reimbursements, purchase requests, invoices, and other business transactions.
• Maintain confidential files, records, and sensitive information in accordance with university policies and procedures.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Chrome River/Emburse

ESM Solutions

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Job description

UNCSA is seeking a Temporary Executive Assistant to support the Chancellor's Office with comprehensive administrative and operational assistance. The role requires coordinating executive schedules, handling communications, organizing meetings and events, and maintaining confidential records with professionalism and discretion.

The position emphasizes supporting financial and administrative processes, budgeting assistance, and effective information flow between leadership and campus departments.