Temporary Executive Assistant

UNCSA

Winston-Salem (NC)

On-site

USD 45,000 - 65,000

Full time

3 days ago

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Job summary

UNCSA is seeking a Temporary Executive Assistant to support the Chancellor's Office with comprehensive administrative and operational assistance. The role requires coordinating executive schedules, handling communications, organizing meetings and events, and maintaining confidential records with professionalism and discretion.

The position emphasizes supporting financial and administrative processes, budgeting assistance, and effective information flow between leadership and campus departments.

Qualifications

Four years experience serving upper level administration; Bachelor's degree or equivalent professional experience; Comprehensive knowledge and experience using the Microsoft Office Suite, and ability to learn numerous technology service platforms.

Responsibilities

Manage complex calendars, schedule meetings, coordinate travel arrangements, and maintain executive schedules.
Prepare, edit, and distribute correspondence, reports, presentations, meeting agendas, and other executive communications.
Serve as a primary point of contact for faculty, staff, students, trustees, donors, government officials, and external constituents.
Coordinate logistics for meetings, special events, campus visits, and executive functions.
Provide administrative support for committees, boards, and leadership teams, including preparing materials and recording meeting minutes.
Process travel authorizations, reimbursements, purchase requests, invoices, and other business transactions.
Maintain confidential files, records, and sensitive information in accordance with university policies and procedures.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Chrome River/Emburse

ESM Solutions

Banner

Job description

Temporary Executive Assistant

The University of North Carolina School of the Arts is an equal opportunity employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard or veteran status. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

Position Information

Posting Type: Non-Student

Position Title: Temporary Executive Assistant

Position Number: CHAH10

Description of Responsibilities and Duties: The Temporary Executive Assistant serves as a key member of the Chancellor's Office and provides comprehensive administrative, operational, and customer service support to executive leadership. This position is responsible for coordinating executive schedules, managing communications, organizing meetings and events, maintaining confidential records, and supporting financial and administrative processes. The role requires exceptional organizational skills, sound judgment, professionalism, and the ability to effectively manage multiple priorities while interacting with internal and external stakeholders. The position supports the efficient operation of executive functions and contributes to the successful execution of institutional priorities.

School/Department Information: Office of the Chancellor

Description of Work

Manage complex calendars, schedule meetings, coordinate travel arrangements, and maintain executive schedules.
Prepare, edit, and distribute correspondence, reports, presentations, meeting agendas, and other executive communications.
Serve as a primary point of contact for faculty, staff, students, trustees, donors, government officials, and external constituents.
Coordinate logistics for meetings, special events, campus visits, and executive functions.
Provide administrative support for committees, boards, and leadership teams, including preparing materials and recording meeting minutes.
Process travel authorizations, reimbursements, purchase requests, invoices, and other business transactions.
Maintain confidential files, records, and sensitive information in accordance with university policies and procedures.
Assist with budget tracking, financial documentation, and administrative reporting.
Support special projects and initiatives as assigned by executive leadership.
Monitor office operations and provide exceptional customer service while ensuring timely and professional follow-up on requests and inquiries.
Coordinate communications and information flow between executive leadership and campus departments.
Perform related administrative and operational duties as assigned to support the mission of the Chancellor's Office.

Work Schedule and Hours

Monday - Friday
8:00 am - 5:00 pm
Availability to work in the evenings and on weekends as required.

Required Qualifications

Four years experience serving upper level administration; Bachelor's degree or equivalent professional experience; Comprehensive knowledge and experience using the Microsoft Office Suite, and ability to learn numerous technology service platforms.

Preferred Qualifications

Knowledge of Chrome River/Emburse Enterprise, ESM Solutions, Banner, and other administrative systems.
Experience supporting executive leadership in a higher education, government, or professional office environment.
Project management experience, including coordinating multiple initiatives and deadlines.
Knowledge of budget administration, purchasing, travel, and event coordination processes.
Knowledge of performing arts production and university administration.
Demonstrated ability to build and maintain effective relationships with internal and external stakeholders.

Knowledge, Skills and Abilities

Knowledge of administrative and office management practices, executive-level support functions, records management, customer service principles, and business communications.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills, including the ability to prepare professional correspondence, reports, presentations, and meeting materials.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Ability to coordinate complex schedules, meetings, events, and administrative processes.
Ability to work independently and collaboratively while establishing and maintaining effective working relationships with internal and external stakeholders.
Strong problem-solving skills, attention to detail, and commitment to providing exceptional customer service.
Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
Demonstrated ability to be proactive, highly productive, and consistently produce high-quality work.
Positive attitude with a tactful, diplomatic demeanor and a strong customer service orientation.
Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
Commitment to effectively support the evolving needs of the Chancellor's Office.

Classification Title

Temporary Executive Assistant

Salary

Commensurate with Education and Experience

Open Until Filled

Yes

Special Instructions to Applicants

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